Administrative Coordinator
6 days ago
**SUMMARY**
USA for UNHCR is seeking a highly motivated, organized, and experienced Administrative Coordinator to provide administrative and project support to the Integrated Partnerships and Private Philanthropy teams. The Administrative Coordinator will be responsible for database management including gift and donor data entry, reporting and analysis through Salesforce. The Administrative Coordinator will play a vital role in supporting both teams with various administrative tasks and project work, while collaborating closely with a diverse and talented team of professional leaders.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Assist the teams with Salesforce by entering, uploading, and updating records, creating dashboards and reports needed by individual members and teams, providing training and assistance, and performing data hygiene and cleanup.
- Assist the teams in drafting correspondence, acknowledgements, mailings, documents, and reports for partners and donors and other administrative tasks as assigned.
- Responsible for ongoing maintenance of records in Salesforce CRM system
- Assist with the creation and maintenance of Salesforce standard operating procedures
- Prepare expense reports, process invoices and facilitate contract approval and management
- Provide administrative support to the Senior Directors, Private Philanthropy/Integrated Partnerships, including calendar management, travel logistics, event support and team communication.
- Schedule, organize and coordinate internal and external meetings, travel arrangements, conferences, and other private philanthropy/partnerships team activities.
- Serve as point of contact for some internal stakeholders and external vendors for each team to take prompt and appropriate action such as addressing questions/concerns and providing information.
- Collaborate with internal teams to ensure projects are completed in a timely manner, including communications approvals.
- Assist team members with project workflows to help streamline and improve processes.
- Conduct research and gather information for various projects and initiatives; track and analyze efforts to inform future strategies.
- Maintain confidentiality and compliance in working with personally identifying information (supporter data) at all times
**QUALIFICATIONS**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**EDUCATION and/or EXPERIENCE**
- At least 1-3 years of experience in providing development support to teams in non-profit or related setting; Associate’s degree or equivalent required, Bachelor's degree preferred.
- Understand how to collaborate with a variety of different people and roles
- Show strong growth mindset and can learn from setbacks.
- Are comfortable with ambiguity and can break it down as part of a cross-functional team.
- Be willing to confront complex problems head on, without fear of lack of solution.
- Be relationship-driven, partnership-driven, and adaptable.
- Ability to collaborate and work well with others; can take direction from peers and leadership to accomplish tasks
- Highly organized with administrative experience; ability to prioritize work efficiently and meet deadlines.
- Strong organizational/time management skills and ability to multitask
- Demonstrates a high degree of customer service to internal and external stakeholders; desire to collaborate and help solve problems
- Strong active listening and interpersonal skills; ability to effectively communicate verbally and in writing
- Proficiency in Microsoft Office Suite, calendar management systems, and virtual collaboration platforms
- Experience with fundraising CRMs, preferably Salesforce NPSP and Salesforce Service Cloud a plus
- Strong detail orientation and accuracy in all aspects of the job.
- Strong critical thinking skills with the ability to analyze circumstances, evaluate outcomes and make sound decisions
- Demonstrates passion, and the willingness to go the extra mile
- Demonstrates a passion for USA for UNHCR’s mission previous academic work, extra-curricular or civic society membership, and/or personal and professional experience
**WORK LOCATION**
Hybrid + New York, NY + May also involve travel to some locations within the company’s region of operations.
**COMPENSATION**
$60,102 - $70,620
**DISABILITY SPECIFICATIONS**
USA for UNHCR will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
**_ USA for UNHCR is an Equal Opportunity Employer. Refugees and all other protected classes are encouraged to apply._
-
Administrative Coordinator
3 weeks ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: $65,000.00 - $75,000.00 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Coordinator
2 weeks ago
New York, United States NYU Langone Full time**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...
-
Administrative Coordinator
2 weeks ago
New York, United States NYU Langone Health Full time**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...
-
Administrative Coordinator
4 weeks ago
New York, United States The Yellin Center for Mind, Brain, and Education Full time**ADMINISTRATIVE COORDINATOR (PART-TIME)** Seeking a part-time Administrative Coordinator to help support our multi-disciplinary clinical team in providing academic assessments and ongoing care of children and young adults with learning challenges. Duties include: - General office/administrative tasks, including document management (significant scanning...
-
Administrative Coordinator
1 week ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: $62,400 - $70,000 annually - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Coordinator
2 weeks ago
New York, United States Simon Wiesenthal Center Full time**Administrative Coordinator** **About us**: The Simon Wiesenthal Center (SWC) is a global Jewish human rights activist organization that confronts anti-Semitism, hate, stands with Israel, defends the safety of Jews worldwide, and teaches the lessons of the Holocaust for future generations. It is an accredited Non-Governmental Organization (NGO) at the...
-
Administrative Coordinator
4 weeks ago
New York, United States The City University of New York (CUNY) Full timeAdministrative Coordinator **POSITION DETAILS** **ABOUT JOHN JAY COLLEGE** John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) located steps from Lincoln Center at the cultural heart of New York City under the leadership of a new president, Karol V. Mason. John Jay is an internationally recognized leader in...
-
Administrative Coordinator
1 week ago
New York, United States Neuberger Berman Full time**Job Description**: - Summary: The Administrative Coordinator will provide direct administrative support to managing directors and provide indirect coverage for other members on the team. Responsibilities: - Heavy scheduling and calendar management. This requires coordinating changing schedules and preparing for meetings and conference calls by having all...
-
Administrative Coordinator
4 weeks ago
New York, United States MetroPlusHealth Full timePosition Overview Reporting to the Director of Growth Operations, the Administrative Coordinator is responsible for providing analytical, operational, and administrative services to Growth Field Operations based on assigned units/regions (Brooklyn, Queens, Emerging Markets, Manhattan/Staten Island, or the Bronx/Recovery Unit). The Administrative...
-
Administrative Coordinator
2 weeks ago
New York, United States NYU Langone Health Full time**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...
-
Administrative Coordinator
2 weeks ago
New York, United States NYU Langone Full time**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...
-
Administrative Coordinator
4 weeks ago
New York, United States MJHS Full timeLocated in the heart of the community of Washington Heights in Northern Manhattan is a 705-bed rehabilitation and nursing care facility with a mission to provide quality care through diverse programs and services designed to support health and independence to individuals needing short-stay or long term inpatient care. - Manages calendars and independently...
-
Administrative Coordinator
2 weeks ago
New York, New York, United States Synectics Inc Full timeJob DescriptionJob DescriptionJob Description: This role will support the US Vyndamax Team Lead and Leadership team in all administrative areas. To include calendar management, T&E, meeting planning and support, budget, and coordination with other administrative assistants to meet the needs of the larger Vyndamax team. Provide administrative support to the...
-
Administrative Coordinator
4 weeks ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: NYSPI - Salary Range: $62,400-$70,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Coordinator
4 weeks ago
New York, United States Randstad Sourceright Full timeMy client, who is a well-know global beauty company, is currently looking for a part time, hybrid Temporary Administrative Assistant at this time. The role will be 30 hours a week paying $31/hr.Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested. Reports to: SVP Finance, SVP Business Development and Strategy and...
-
Administrative Coordinator
2 weeks ago
New York, New York, United States Northbound Search Full timeOur client, a leading healthcare/life sciences Hedge fund, seeking a proactive and detail-oriented Administrative Coordinator to join their team in NYC. Qualified candidates will have relevant experience within the asset management industry. This role is open due to growth/promotion. This position is full time in a luxury office in Manhattan, NYC....
-
Administrative Coordinator
4 weeks ago
New York, United States College of Staten Island Auxiliary Svcs Full timeJob DescriptionJob DescriptionDivision: Auxiliary Services Office/Unit: Office of Dolphin ServicesFunctional Job Title: Administrative CoordinatorReports to: Anna Lambert – Director of Parking & DolphinCard ServicesPosition Type: Full Time Hours Per Week: 40Hourly Rate or Annual Salary: $45,000General Job Overview:Under the supervision of the Director of...
-
Production Administrative Coordinator
2 weeks ago
New York, United States Mimi So Full timeWe are seeking an experienced fine jewelry production administrative coordinator to join our team. You will be involve from the start, coordinating design conception to final fabrication delivery of quality assurance product. Hands on overseeing our tight run locally made development and production of our designs. Work closely with our designer along with...
-
New York, United States The City University of New York (CUNY) Full time**POSITION DETAILS** **“At Baruch College we believe that student success is everyone’s responsibility”** The Center for Teaching and Learning advocates for and supports instructional excellence across Baruch College’s three schools. The CTL also houses and furthers the work of the Bernard L. Schwartz Communication Institute. Reporting to the CTL...
-
Administrative Coordinator
4 weeks ago
New York, United States Hospital for Special Surgery Full timeOverview How you move is why we're here. Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and...
