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Director of Facilities

4 months ago

San Francisco, United States HBM Full time

Hine Building Maintenance (HBM) is looking for an experienced Facilities Director to fill a high functioning role at an independent private school.

**Job Summary**:
Under the direction of the VP of Operations and in collaboration with the client leadership team, the Director of Facilities is responsible for administration, management, and supervisory oversight of all services and functions of the facilities operations. This includes planning, organizing, budgeting, and coordinating all maintenance, cleaning, repair, and emergency services. Additionally, this position oversees onsite construction work of buildings, utilities, and structures. The position works closely with site leadership to establish a value-focused preventative maintenance program and manage projects to ensure completion. The Director also collaborates with other Directors and senior managers to develop, establish, and implement department strategic and operational plans and initiatives.

Essential Duties and Responsibilities:
Facilities Management
- Responsible for implementing and/or successfully maintaining the client’s Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)
- Uses independent judgment in significant matters when coordinating and planning for inspections, recommend repairs and improvements for the school’s facilities and grounds to maintain healthy and safe environments for students, staff, and the community.
- Represent the school in day-to-day contact with contractors, architects and engineers in connection with facility renovations and construction.
- Plan and direct the building services, including custodial, building maintenance and grounds maintenance.
- Develop and administer a preventative maintenance program for large equipment, including HVAC, gym equipment and bleachers, and other equipment
- Work collaboratively with building administrators and staff to ensure a clean and safe environment for all students and staff.
- Conducts regular building inspections for safety, repair quality standards and procedure compliance, coordinates inspections by insurance companies, fire and police departments, and health department.
- Responsible for asbestos management plan (AHERA), Integrated Pest management (IPM), Hazardous Communication (Hazcom), and departments Injury and Illness Prevention Program.
- Coordinate set-up and tear downs for events

Leadership
- Supervisory responsibilities include recruiting, interviews, hires, discipline, termination, and training new staff.
- Oversees the daily workflow of the department.
- Responsible for the development of maintenance, evening custodial supervisor, Day Porter, and Grounds staff.
- Develops, establish, and implement department strategic and operational plans and initiatives.
- Coordinate and implement a staffing plan for the Facilities Department that includes training and human resource development.
- Works with the Safety team to create and update safety protocols including emergency response, infection control, and hazard analysis.

May serve as liaison between local emergency response teams and staff, including local Police, Fire, and Emergency Medical staff.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications (knowledge, skills, abilities):

- Bachelor’s Degree in related field plus 5 years of experience managing a Facilities department.
- 10 plus years of related experience may be substituted for education requirements.
- Five or more years of successful administrative experience in Facilities Management.
- Working knowledge of project management principals.
- Demonstrates a high level of effective leadership skills.
- Experience implementing and successfully maintaining a Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)
- Positive interpersonal skills to work professionally with staff and demonstrated experience establishing effective and collaborative relationships with community members and other agencies.
- Excellent technical competencies in a variety of areas including use of technology, mathematics skills, writing and editing, organization, and statistical record keeping.
- Working knowledge of principles and practices related to the management of maintenance, custodial, warehouse, and landscape activities.
- Hands-on experience with HVAC units, electrical, grounds care, buildings, custodial care, carpentry, playground equipment and safety.
- Ability to lead and oversee a facilities maintenance program, including but not limited to: interior and exterior building systems, interior and exterior utility systems and infrastructure including power generation, landscape infrastructure, custodial maintena