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Administrative Assistant

4 months ago

Elkridge, United States Community Options, Inc. Full time

**Community Options, Inc.** is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking an** Administrative Assistant** to join our team in Columbia**, MD.** The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

**Responsibilities**
- Schedule and organize appointments, meetings, travel, and conferences
- Assist in scheduling and maintaining vehicles
- Maintain inventory supply for homes, order supplies from vendors, and process orders
- Schedule contractors and obtain estimates for service
- Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
- Order office supplies and maintain office equipment
- Establish, develop, and maintain filing system
- Retrieve information from files when needed
- Organize and prioritize large volumes of information and calls
- Respond to requests for information
- Complete typing and copying as needed for management staff
- Open, sort, and distribute mail
- Maintain a neat and orderly office and reception area
- Work independently and within a team on special non-recurring and ongoing projects
- May be required to take mail to the post office using own vehicle
- Maintain conference room usage log
- Check fax machine and distribute faxes to appropriate people
- Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
- Additional tasks and responsibilities may be assigned

**Minimum Requirements**
- High school diploma or GED
- Two years of related administrative experience
- Valid driver’s license with a satisfactory driving record
- Proficient in Microsoft Office Suite
- Ability to type 50+ words per minute
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Position continually requires demonstrated poise, tact, and diplomacy
- Excellent verbal and written communication skills
- Independent judgment is required to plan, prioritize, and organize diversified workload
- Ability to prioritize workload with excellent time management skills
- Ability to deal with individuals from all levels of the organization

**Working Conditions**
- Occasional overtime required
- May travel utilizing own vehicle
- Occasionally lift up to 15 pounds
- Community Options is an Equal Opportunity Employer _M/F/D/V_