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Office and Administrative Manager

4 months ago

Jacksonville, United States Caddell Full time

**Job Title - **Office and Administrative Manager - Commercial

**Location - **Jacksonville, FL (on-site)

**Rewards of Working at Caddell - Paid vacations, company paid holidays, company joint funding of medical, dental, and vision insurance, life and disability plans to full-time employees, 401k, gym membership reimbursement, and use of company condominiums.**

**What You Will Do**
- Handles all aspects of tracking and managing indirect office costs. This includes ordering and inventorying office supplies, marketing material, etc.
- Responsible for purchasing of small items and verifying payments to vendors and
- Responsible for planning company group functions and outings.
- Implements and administers the local Affirmative Action policy.
- Assist project teams with preparing Subcontracts and Purchase orders including issuance and tracking.
- Responsible for assisting project teams with project closeout.
- Ensures that all required employment notices are posted on the bulletin board at the job-site and Commercial Group Offices.
- Work with project teams to prepare project proposals and pre-qualifications as well as bid packages.
- Support division needs during bidding process with deliverables such as creating bid invitations, preparing document control log, and bid communication follow-up.
- Assist project teams with controlled project start-up.
- Responsible for assisting project teams with vendor insurance compliance.
- Performs additional duties per supervisor’s direction.
- **Working Conditions**- Full time; some light lifting may be required (50lbs), walking, standing, sitting, keyboarding, writing and reading. Work performed in a controlled indoor environment. Occasional travel.
- **Reporting Structure - **Vice President Commercial

**What We Expect**

**Accountability is part of The Caddell Way and our employees share in a strong work ethic and positive team environment. There is a true sense of purpose and teamwork.**

**Knowledge, Skills, and Abilities - **Understanding of project and office administration procedures and techniques required. Effective verbal and written communication skills. Excellent organizational skills. Strong interpersonal skills. Ability to use Microsoft Office suite, including Word, Excel and Outlook. Detail oriented.

**Education / Experience - **Minimum high school diploma/GED and five years experience in an accounting or administrative role required OR 3 years experience in an construction office setting.

**Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee We’re large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.**
- Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations._