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Events Assistant
4 months ago
**Job Title**
Events Assistant
**Job Description Summary**
The Events Assistant works as part of the Site Services team by coordinating with our onsite catering services, onsite administrative personnel, and facilities team for each event, and confirming spaces are set according to submitted Meeting Setup Requests.
**Essential Duties and Responsibilities**
- Reads and interprets meeting setup requests.
- Conducts the physical movement of furniture, materials, and boxes as needed for meetings and conference room setups, campus events, employee moves, supplies, and miscellaneous deliveries.
- Communicates to appropriate personnel details and status of upcoming events and logístical requirements.
- Participates in the clean-up after events and meetings. May perform light custodial duties on an as needed basis for events (wiping of conference tables, disposal of trash between meetings, erasure of white boards, etc.)
- Responsible for stocking of replenishment of break room supplies (e.g. paper plates, utensils, cups, etc.)
- Picks up and/or delivers miscellaneous items (e.g. copy paper, move boxes, labels, name inserts, boxes to shipping, etc.)
- Conducts daily physical inspections of conference rooms, equipment, facility,
- grounds, premises, hallways, common areas, restrooms, etc. noting anything that may be need of repair, maintenance, clean-up, and or is a hazard and reports to building staff for resolution.
- Assists in maintaining a clean and organized appearance in meetings area, public areas, hallways, open workspaces (in coordination with facility and janitorial staff) by removing excess items / out of place items and returning and/or disposing of items (e.g. café trays, items on counter tops, etc.)
- Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
- Ability to lift 50 lbs. and climb ladders
**Other Responsibilities**
- Assist Technicians in the performance of their duties as needed.
- Knowledge, Skills and Abilities
- Knowledge of maintenance tools, materials, and required equipment to perform his/her job functions
- Follow all safety rules, procedure manuals, etc.
- Excellent communication skills
- Excellent organization skills
- Ability to prioritize based on safety, criticality, and client schedules
- Ability to improve efficiency in existing processes
- Ability to expand and grow with a fast-moving client and teams.
**Experience Required**:
- Minimum of 3 years’ experience required
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
