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Executive Assistant

4 months ago

Portland, United States KW Maine Full time

**Do you love helping people? Do typos and grammar mistakes drive you crazy? Are you someone who love checking things off your to-do list? Do you thrive on going above and beyond to provide great customer service? Then a career in real estate operations may be for you
Title: Team Executive Assistant

Location: Auburn, ME

Compensation: $50,000 - 70,000 per year DOE
- Paid Bonus Opportunities, Paid Time Off, Paid Vacations, Health Benefits, Open to Hybrid_

**Compensation**:
$60,000 - $70,000

**Responsibilities**:
**These are the standards a well-above-average performer will maintain or exceed**:

- Support the stakeholder as her right-hand person being her gatekeeper to clients, team members, and more.
- Build, implement, and manage all systems for transaction coordination, internal communication, client communication, financial management, information management, central database management, and marketing.
- Assists as needed in documenting the systems of other departments, including customer service, buyer, seller, lead generation, tracking, and expansion systems.
- Is responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports.
- Owns and executes all marketing and client events.
- Creates and maintains an operations manual that documents all systems and standards.
- Coordinates the purchase, installation, and maintenance of all office equipment.
- Is responsible for hiring, training, consulting, and holding accountable all additional administrative department members.

**Qualifications**:

- Strong written and verbal communication skills.
- Exceptional organizational and project management abilities.
- Bookkeeping skills.
- Great ability to focus.
- Concerned about doing things the right way.
- Calm under pressure.
- Learning-based.
- Service-based attitude.
- Proven ability to succeed.
- High school graduate.
- Bachelor’s degree preferred.
- Real estate license preferred.
- 1-3 years of service and management experience.
- 3-5 years of administrative experience.
- A true implementor.

**About Company**
Locally owned and operated, and headquartered in Portland, Maine since 2003, KW Maine led all Maine real estate agencies in both transaction count and volume sold again in 2023—selling twice as much real estate as our closest competitor. We also returned to our Associates over $1 million in profit share for the sixth consecutive year We are the #1 real estate company in the state of Maine, selling residential, commercial, and luxury properties. With branch offices in Kennebunk, Saco, Auburn, Brunswick, Bangor, Cornish, and Damariscotta, we have the right agent for you.