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Executive Administrative Assistant

3 months ago

Lake Zurich, United States accobrands Full time

Achieve. Create. Collaborate. Organize.
Essential brands. Innovative products. Smart investment. Winning team. This is what you will find at ACCO Brands. We are passionate about building a culture that is committed to the success of our employees. If you are looking for an organization that offers rewarding opportunities and is dedicated to team orientation, learning and development, and flourishes with success, we invite you to be a part of building our company for the future.

**Job Summary**:
ACCO Brands is seeking an **Executive Administrative Assistant** to support our Senior Vice President of U.S. C&OP and PowerA and their team.

**Responsibilities**:

- Provide day-to-day administrative support for the Senior Vice President and several other team members, including calendar management, arranging travel, preparing and reviewing expense reports, vendor set-up and invoice processing.
- Prepare agendas, schedule meetings, take minutes, including follow-up, for weekly, monthly, and quarterly meetings.
- Prepare regular and ad hoc correspondence and reports, as well as presentations, reports and spreadsheets for internal audiences.
- Maintain segment org charts using Microsoft Visio.
- Work closely with entire executive leaders and their Executive Administration teams in a collaborative manner on cross-functional projects, corporate events (City of Hope) and coverage during busy times and vacation.
- Other duties include working with A/P processing invoices with detailed accuracy.

**Qualifications**:

- 4-year college degree or equivalent, with 5+ years in an executive support role.
- Proven ability to work in a fast-paced environment and juggle multiple priorities and deadlines.
- Proactive, collaborative, team player who consistently demonstrates a positive approach and attitude.
- Proven ability to maintain confidentiality, interact professionally with internal/external contacts and diplomatically handle difficult situations and confidential information with emotional maturity and professionalism.
- Demonstrate the ability to work independently or with little instruction; take initiative to obtain direction and input when needed.
- Excellent communications skills with both internal and external individuals as well as strong written communication skills.
- Excellent prioritization, planning and organization skills.
- Excellent attention to detail.
- Advanced PowerPoint, Excel, Word, Visio and Outlook/calendaring skills.
- Ability to work a flexible work schedule to meet tight schedules and deadline.
- Project management experience is a plus.
- Experience with Concur and Vizio is highly desired.

LI-Hybrid

**About Us**:
You know our brands. You love our brands. You just may not know they are ours.

If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of over $2 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures and sells branded academic, consumer and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.

Click here to learn more about our employee benefits.

**Equal Opportunity Employer**

**AODA**

Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy. Applicants are asked to make their needs known in advance.