Administrative Specialist

3 weeks ago

Angelus Oaks, United States Pacific Pines Full time

**Definition**

The Administrative Specialist shall be responsible for all aspects of office operations of the Company. The Administrative Specialist shall report to the Distribution and Project Manager and be accountable to the Company Board of Directors.

**Duties**

Duties include all office operations, including answering phones, accounts receivable, accounts payable, billing, bookkeeping, payroll, taxes, budget preparation, working with computers and other office machines, organizing elections, attending Board meetings, customer contact, deal effectively with State and County Regulatory agencies, contractors and sub-contractors.

**General Responsibilities**

Serves as staff adviser to the Board of Directors. Directs and manages G.M.M.W.C. owned and operated properties within the framework of the company bylaws, policies, plans, and budget. Support the Distribution and Project Manager with operation, maintenance, and repair of the production and distribution system and in accordance with the requirements and guidelines of the State of California as specified in the Safe Drinking Water Act Title 17 and Title 22.

1. Maintains effective operation of capital equipment in the office.

2. Operation, management, and implementation of all aspects of office and business operations of the G.M.M.W.C.

3. Works with the Distribution and Project Manager to establish budgets for operational and capital requirements.

2. Is responsible for all accounting; i.e., accounts receivable, accounts payable, payroll, taxes, billing, and bank deposits.

3. Maintains business operations in accordance with State and County Technical Managerial and Financial requirements.

4. Attends meetings and or presentations given by the State, County, and other outside organizations

as required to operate the company in a full compliant manner.

5. Work with State and County Regulatory agencies.

6. Prepares and distributes all necessary reports and forms as required by the State and County.

7. Oversees all work performed by outside services with respect to tax, bookkeeping, accounting, legal, and all other administrative suppliers.

8. Maintains a good working rapport with the community.

9. Update and manage Company Facebook page and Website.

10. Assist in preparation of all necessary and/or required documents to efficiently and effectively run the Glen Martin Mutual Water Company.

10. 25 hours per month, on average.

**Qualifications**
- Ability to perform arithmetic operations such as addition, subtraction, multiplication, and division.
- Computerized Accounting, and experience in office procedures.
- Excellent customer relations, and communications skills required. Must be able to troubleshoot and solve problems effectively, be extremely reliable, work independently, and supervise.
- Working knowledge of all equipment including computer systems and business software.
- Maintain a valid Class C California Driver’s License.

**Training and Experience**

Any combination of training and experience which could likely provide the required knowledge

and abilities is qualifying.

**Special Requirements**

A valid California Driver’s License issued by the Department of Motor Vehicles,

and a current copy of DMV driving record (3 years).

**Job Type**: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 10 - 25 per week

**Benefits**:

- 401(k) matching
- Flexible schedule

Schedule:

- Day shift
- No nights
- No weekends

Ability to Relocate:

- Angelus Oaks, CA 92305: Relocate before starting work (required)

Work Location: Hybrid remote in Angelus Oaks, CA 92305

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