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Executive Assistant

4 months ago

Sarasota, United States IT Network Solutions Group Full time

Responsibilities:
1. **Office Administration and Management**:

- Manage the day-to-day operations of the CEO's office.
- Maintain an organized and efficient office environment.
- Coordinate meetings, appointments, and travel arrangements.

2. **Equipment Sales and Procurement**:

- Oversee the sales and procurement of IT equipment and supplies.
- Collaborate with vendors and suppliers to ensure timely and cost-effective equipment acquisition.
- Maintain inventory and manage equipment records.

3. **Billing Assistance**:

- Assist in the preparation and review of client billing statements.
- Collaborate with the finance department to ensure accurate and timely invoicing.
- Address billing-related inquiries and discrepancies.

4. **Team Culture Building**:

- Coordinate and support team-building activities and events.
- Foster a positive work culture by implementing initiatives that boost morale and engagement.
- Promote collaboration and camaraderie among team members.

5. **Productivity Reports**:

- Generate and analyze productivity reports for the CEO and leadership team.
- Provide recommendations for improving operational efficiency and productivity.
- Assist in the implementation of productivity-enhancing strategies.
- Assist with office management tasks such as ordering supplies and maintaining inventory
- Answer phone calls and direct inquiries with professionalism and phone etiquette

Qualifications:

- Proven experience as an executive assistant or in a similar administrative role
- Proficient in using DocuSign for document management
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills
- Attention to detail and problem-solving abilities
- Ability to handle sensitive information with confidentiality and discretion
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with QuickBooks or other accounting software is a plus

Pay: $21.01 - $26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to Relocate:

- Sarasota, FL 34240: Relocate before starting work (required)

Work Location: In person