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Operations Assistant

2 months ago

Sarasota, Florida, United States Encompass Pet Group LLC Full time
Job Summary

We are seeking a highly organized and proactive Executive Support Specialist to join our team at Encompass Pet Group LLC. As an Executive Support Specialist, you will play a crucial role in ensuring the smooth operation of our executive functions and contribute to the success of our company.

Key Responsibilities
  • Executive Scheduling: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Meeting Preparation: Coordinate and prepare materials for meetings, presentations, and reports.
  • Communication Management: Handle incoming communications, including emails, phone calls, and correspondence, and prioritize responses.
  • Project Management: Assist with project management, tracking deadlines, and ensuring timely completion of tasks.
  • Research and Analysis: Conduct research and gather information to support executive decision-making.
  • File Management: Organize and maintain files, records, and documents, both physical and digital.
  • Internal and External Liaison: Liaise with internal teams and external partners to facilitate communication and collaboration.
  • Event Planning: Plan and coordinate company events, meetings, and team-building activities.
  • Confidentiality: Handle confidential information with discretion and professionalism.
  • Administrative Support: Perform other administrative duties as assigned to support the executive team.
Requirements
  • Education: Bachelor's degree or equivalent experience.
  • Experience: Proven experience as an executive assistant or in a similar administrative role.
  • Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, ability to multitask and prioritize effectively in a fast-paced environment, attention to detail and a high level of accuracy in work, discretion and confidentiality in handling sensitive information.
  • Preferred Qualifications: Passion for pets and familiarity with the pet industry.
Benefits
  • Competitive Salary and Benefits: Competitive salary and benefits package.
  • Pet-Friendly Office: Opportunity to work in a pet-friendly office environment.
  • Professional Development: Professional development and career growth opportunities.
  • Supportive Company Culture: Engaging and supportive company culture.
  • Mission-Driven Company: Contribution to a mission-driven company making a positive impact on the lives of pets and their owners.