Event Assistant

3 weeks ago

Washington, United States Percepta House Full time

**Job Title: Event Assistant**

**Overview**:
As an Event Assistant, you'll play a pivotal role in ensuring the smooth execution of various events, ranging from corporate conferences to community festivals. You'll work closely with event planners and coordinators to support pre-event preparations, manage on-site logistics during events, and assist with post-event wrap-up tasks. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

**Responsibilities**:

- ** Pre-Event Preparation**:

- Assist in researching and securing event venues, vendors, and suppliers.
- Coordinate with vendors to arrange for equipment rentals, catering services, and other event necessities.
- Assist in developing event timelines and schedules.
- Support in creating and distributing event marketing materials, such as flyers and invitations.
- Assist in managing guest lists and RSVPs.
- ** On-Site Event Support**:

- Set up event spaces, including arranging seating, signage, and audiovisual equipment.
- Greet guests, provide event information, and address any inquiries or concerns.
- Assist with registration and check-in processes.
- Coordinate with vendors and volunteers to ensure smooth operation of event activities.
- Monitor event proceedings to ensure adherence to schedule and resolve any issues that arise promptly.
- Assist with event photography/videography or live social media coverage, if needed.
- Provide general support to event attendees as required.
- ** Post-Event Activities**:

- Assist in dismantling event spaces and organizing equipment for return or storage.
- Collect feedback from attendees and stakeholders to evaluate event success and identify areas for improvement.
- Assist in compiling post-event reports, including financial summaries and attendee demographics.
- Support in sending thank-you notes or follow-up communications to attendees, sponsors, and partners.
- Assist in archiving event materials and documentation for future reference.

**Qualifications**:

- Excellent organizational and time-management skills.
- Strong interpersonal and communication abilities.
- Ability to work well under pressure and adapt to changing priorities.
- Proficiency in Microsoft Office and event management software is a plus.
- Availability to work flexible hours, including evenings and weekends, as required by event schedules.

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