Administrative Officer

**Class Definition**:

- GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do related work as required.- SUPERVISION EXERCISED: Supervises and coordinates the work of subordinates assigned to assist in administrative tasks.

**Illustrative Examples of Work Performed**:
- To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.-
- To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.-
- To work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head.-
- To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.-
- To assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.-
- To supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply.-
- To coordinate the flow of work among the various units within the agency and; to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.-
- To handle important and routine correspondence.-
- To do related work as required.**Required Qualifications for Appointment**:
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: graduation from a college of recognized standing; and
Experience: Such as may have been gained through: employment as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

**Supplemental Information**:

- This position will primarily be assigned to the DHS Office of Legal Services to administratively support the Office in all legal matters related to DHS programs, inclusive of the programs within the Offices of Healthy Aging, the Office of Veterans Services, the Office of Child Care, and the Office of Rehabilitation Services and Services for the Blind and Visually impaired, as well as other related legal duties within DHS. The position includes, but is not limited to:

- Entering, updating and closing legal matters within the legal case management system (CourtAlert);
- Entering and administratively tracking all DHS Access to Public Records Act requests;
- Registering with, filing appropriate documents and tracking DHS cases within Federal and State court filing systems;
- Overseeing and coordinating multiple attorney calendars, scheduling meetings, organizing documents and legal responses to various legal matters;
- Other related legal duties as necessary; and
- Providing administrative support to the DHS Director’s Office as needed.