Job No. 537954 Grants Analyst I

2 weeks ago

Bakersfield, United States California State University Full time

**Job no**: 537954

**Work type**: Staff

**Location**: Bakersfield

**Categories**: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Description

**CLASSIFICATION TITLE**:Administrative Analyst/Specialist Exempt I

**UNION CODE**:R09

**FT/PT**:Full-time

**PAY PLAN**:12-month

**WORKPLACE TYPE**: On-site (work in-person at business location)

**ANTICIPATED HIRING RANGE**:$4,379 - $5,834

**CSU CLASSIFICATION SALARY RANGE**:$4,170 - $7,545

**PAY BASIS**:Monthly

**BENEFITS**:CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more See our benefits website for additional information.

**CANDIDATES ELIGIBLE TO APPLY**:Open to all qualified applicants.

**POSITION PURPOSE**:Under the general supervision of the Associate Vice President (AVP) for Grants, Research, and Sponsored programs, and with daily lead direction from the Senior Grants Analyst/Fiscal Compliance, the Grants Analyst I/Fiscal Compliance provides expertise for fiscal control, accounting, billing, financial reporting and administrative functions of individual grants and contracts awarded by Federal, State, and other agencies for the support of sponsored research, training, and public service programs. The incumbent monitors all grant related functions; ensures that expenses are allocable and in compliance with project scope and funding agency guidelines/policies; trains and instructs PIs/PDs and grant coordinators regarding post-award management and restricted funds monitoring; answers questions and guides grant coordinators and administrative staff regarding purchasing, travel, human resources, and participant costs to ensure accuracy and compliance with all relevant regulations. The Grants Analyst I/Fiscal Compliance attends training workshops for career development, participates in staff meetings, and contributes to the implementation of special projects as assigned.

**DUTIES & RESPONSIBILITIES**:
Post Award Transactions
- Reviews award or contact documentation to ensure strong working knowledge of terms and conditions.
- Revises transactions for allowability, allocability, reasonableness, consistency, availability of funds and period of award. Transactions include vendor and sub-recipient invoices, purchase orders/requisitions, reimbursements, hospitality claims, travel advances and claims, stipend requests, honoraria, independent contractor packets and transactions related to hiring and paying personnel.
- Schedules quarterly meetings with PIs to review projects.
- Runs monthly burn rate reports to ensure spending is on track and advises PIs if any anomalies are detected that could be the result of errors in recording within the system.
- Prepares fund transfers/journal entries, monitors indirect costs in all categories of expenditure. Ensures that progress and financial reports are submitted in a timely manner.
- Monitors cost share commitments and ensures that invoicing and drawdowns are done in accordance with the terms and conditions of the contract or award and are recorded in fund.

New Award Set Up & PI Orientation
- Reviews award documents and assigns Fund number in the Auxiliary.
- Completes regular updates of Time & Effort log for monthly distribution and completes Certifications in accordance with policies and procedures.
- Regularly updates Grants List for monthly distribution and reconciliation to the Sponsored Programs Module.
- Schedules appointment to meet with PI to review award or contract documentation and to go over major terms concerning budget provisions and restrictions, cost sharing (if applicable), period of award, and deadlines for progress and financial reports.
- Assists with any revision of budget if changes are needed; discusses and plans the spending process and spending mechanisms, including HR procedures for hiring and paying personnel.

Award Close Out
- Reviews budget projections at least 90 days before the grant/contract is expected to end and requests closeout paperwork from PI including a copy of internal expenditure list for comparison with the CFS.
- Meets with PI to review and discuss final deadlines and develop/ensure the spending plan is on track.
- Tracks final invoices and expenditures and works with PI/Coordinator to ensure any open orders like phones/postage/purchase orders and work orders are closed out.
- Completes close-out checklist and schedules meeting with the Grants Accounting and the PI/Coordinator to do final closeout; closes out projects in a timely manner and within approved budget.
- Works closely with Grants Accounting and as a liaison between Grants Accounting and the PI/Coordinator to resolve any invoicing and/or financial reporting issues.

Meetings, Training, and Professional Devel

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