Payroll Associate

3 weeks ago

Arlington, United States Communities in Schools Full time

Arlington, VA - Operations - Posted 05/24/2024

**Job Type**
Full-time

**Description**

**WHO WE ARE**

In 2020, 11.6 million children in the U.S.—16% of all children nationwide—lived in poverty, and those children were disproportionately children of color. Students living in poverty often have physical and mental health, social-emotional, cognitive, and identity development needs that schools are not equipped to support. Rooted in community for more than 45 years, Communities In Schools (CIS) strives to bring community resources inside public schools, where they are accessible, coordinated, and accountable. CIS Co-Founder Bill Milliken said, “It’s relationships, not programs, that transform children. A great program simply creates the environment for healthy relationships to form between adults and children.”

Bill Milliken’s vision is alive through a strong network of trained CIS staff imbedded in schools nationwide building support and relationships inside schools. Today, CIS serves approximately 3,700 schools, the overwhelming majority are Title I-eligible schools across two channels: (1) independent affiliates and (2) licensed partnerships. Grounded in the power of transformative relationships to unlock a young person’s potential, CIS has a national, research-based history of delivering local results that support improved student relationships with adults, better-quality relationships with peers, and increased engagement and sense of belonging. These outcomes lead to improved attendance, improved academic success, and improved on-time high school graduation rates. In 2021, the overall CIS enterprise had revenue of $330 million, including roughly $300 million within its 110 independent affiliates. This nationwide network is supported by the CIS National Office.

**MISSION AND VALUES**

Communities In Schools (CIS) is “all-in” for kids. It is our passion—it is our mission. At the National Office, CIS collaborates with local affiliate organizations to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. We are the nation’s largest dropout prevention organization, and we achieve our mission by hiring bright, creative, and innovative team members who demonstrate a passion for what they do.

‘Within the national office, we foster a culture inspired by our mission, our values of integrity, accountability, equity, collaboration, and excellence, and a commitment to Diversity, Equity, and Inclusion. Our culture is centered on three core tenants:

- We acknowledge contributions and perspectives.
- We collaborate across roles and departments.
- We honor a whole-person approach and encourage balance.

We aim to create a psychologically safe environment where relationships matter, and mutual respect is paramount.

**ABOUT THE ROLE**

As Payroll Associate, reporting to the Director, Payroll & Accounting, you are responsible for-but not limited to-reviewing timecards for accuracy, preparing and processing multiple payrolls (including ad hoc special payroll requests), reconciling monthly leave bank balances for each employee, preparing monthly payroll entries and reconciliations, and reviewing and maintaining 403b contributions/loan payments/457(b) and (f) contributions to ensure accuracy of 360 integration between retirement plan and payroll provider. This role will collaborate with the HR Department and Paylocity; and requires the highest degree of confidentiality and attention to detail.

**PRIMARY DUTIES & RESPONSIBILITIES**

**Ensure pay is processed on time, accurately, and in compliance with federal/multi-jurisdictional regulations and organizational policies and practices.**
- Enter and maintain employee data within Paylocity (timekeeping and payroll system).
- Ensure accurate and timely processing of payroll updates including new hires, terminations, changes to pay rates, leave of absence, and payroll taxes.
- Process semi-monthly payroll, deductions, and other related adjustments to payroll such as merit increases, bonuses, etc.
- Coordinate workflow to ensure all payroll transactions are processed accurately and timely.
- Prepare various payroll reports as requested.
- Complete payroll data transfers, create multiple payroll batches according to pay group, review and complete each batch payroll audits, and submit all batches to for processing upon approval.
- Resolve any payroll questions regarding leave balances/calculations, system pay code additions, timesheet entry/approval processes, W2 inquires, and employer retirement contribution inquiries.
- Serve as primary contact to payroll systems on issues pertaining to pay, time-off, deductions, etc.

**Assure the integrity of payroll related data contained in the company's various payroll sub-systems (e.g., Paylocity, Voya, Mutual of America.)**
- Submit 457(b) and (f) payments through Mutual of America a

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