Administrative Assistant 2, Non-competitive

4 weeks ago

Albany, United States University at Albany Full time

**Minimum Qualifications**

MINIMUM REQUIREMENTS:
**Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OPERATING NEEDS:
Experience with Microsoft Office Suite (PowerPoint, Word, Excel, Access, and Outlook) preferred.

Experience in scheduling Outlook meetings / appointments, managing several Outlook calendars, and making travel arrangements.

**Duties Description**

Provide staff assistance and administrative support to the Vice President for Research and Economic Development (VPRED) as well as to two Associate Vice Presidents (AVPs). Duties
include, but are not limited to:
1. Maintain and coordinate the VPRED’s appointment calendar. This involves scheduling
meetings by inviting participants, making room reservations, preparing meeting materials, and ordering refreshments, if needed. Calendaring for the two Associate VPs.
2. Organize travel arrangements for the VPRED and AVPs, including conference registration, domestic and international travel, and hotel accommodations.
3. Reconcile travel card statements and process reimbursements of expenses incurred.
5. Communicate effectively on behalf of the VPRED on a variety of action items to direct reports, administration, and other internal and external stakeholders. Keep VPRED informed on progress and status of critical action items on VPRED’s agenda.
6. Receive incoming calls and visitors. Determine the proper person or office that can address the inquiry and direct the call or visitor accordingly.
7. Work closely with the Senior Associate for Finance and Administration regarding travel funds, p-card purchases and reconciliations and additional budget requests that arise.
8. Attend the VPRED Executive Staff meetings and prepare agendas, record minutes, and follow up with action items as necessary.
9. Obtain the proper signatures on forms from Human Resources, Budget Office, President and Provost Offices, Centers/Institutes, and other University departments. This includes
the Operations Managers (OM) Research Foundation Signatory list.
10. Assist the Program Coordinator for Research Excellence with event logistics, including room reservations, ordering refreshments, invitation distribution, tracking responses,
equipment needs, making travel arrangements for keynote speaker(s) and submit proper paperwork for guest speaker reimbursement.
11. Responsible for requisition and receiving of office supplies and equipment; maintaining inventory and placing service calls for office equipment when necessary.
12. Supervise work-study students, when needed.
13. Maintain physical and digital filing systems.
14. Screen and review all incoming mail for the Office of the Vice President for Research and Economic Development and make determinations regarding distribution, action required, etc. wherever possible. Review all outgoing mail ensuring proper copies are made for distribution and follow-up when necessary.
visits, and notifying applicants when the search concludes.
16. Perform other job-related duties as assigned by Office of the VPRED

**Additional Comments**

Some positions may require additional credentials or a background check to verify your identity.

  • Administrative Assistant 2, Non-competitive

    4 weeks ago

    Albany, United States University at Albany Full time

    **Location**:Albany, NY **Category**:Civil Service **Posted On**:Wed May 29 2024 **Vacancy #**:WF230403 **Title**: CSEA Administrative Assistant 2, Non-Competitive (At-Will / Non-Permanent Eligible) **Location**: Office of the Vice President for Research & Economic Development **Salary**:$58,046 **Grade**: CSEA SG-15 **Hours**:Work schedule to be...

  • Administrative Assistant 2

    1 week ago

    Albany, United States New York State Full time

    Minimum Qualifications Minimum qualifications: Reassignment - Currently in the title and an employee of DEC or Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis. or Transfer Eligible - One year of permanent competitive...

  • Administrative Assistant 1; Trainee 1

    3 weeks ago

    Albany, United States University at Albany Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an...

  • Administrative Assistant 1/trainee 1 or 2

    7 days ago

    Albany, United States Civil Service, Department of Full time

    **Minimum Qualifications** NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), itis expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in...

  • Administrative Assistant 1/trainee 1/2- Albany

    4 days ago

    Albany, United States Labor, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. NY HELPS Non-Competitive Minimum Qualifications: Administrative...

  • Administrative Assistant 2, Ref #6612R

    2 weeks ago

    Albany, United States New York State Full time

    Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as an Administrative Assistant 2; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position Grade 13 or above and eligible for transfer under Section 70.1 of the...

  • Administrative Assistant 1/ Trainee 1/2

    2 weeks ago

    Albany, United States Labor, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. NY HELPS Non-Competitive Minimum Qualifications: Certification (e.g.,...

  • Administrative Assistant 1/administrative Assistant

    4 days ago

    Albany, United States Transportation, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* Promotional: Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of...

  • Administrative Assistant 1/administrative Assistant

    3 weeks ago

    Albany, United States Transportation, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* Promotional: Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved...

  • Administrative Assistant 1/administrative Assistant

    3 days ago

    Albany, United States Transportation, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* Promotional: Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of...

  • Administrative Assistant 1/trainee 1/trainee 2

    3 weeks ago

    Albany, United States Medicaid Inspector General, NYS Office of the Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)** - Advanced placement to the Trainee 2 or Grade 11 may be possible depending on education and experience. Competitive Minimum Qualifications: Appointment may be made at a traineeship level. A new two-year traineeship...

  • Administrative Assistant 1/administrative Assistant

    3 weeks ago

    Albany, United States Mental Health, Office of Full time

    **Minimum Qualifications** Non-Competitive Minimum Qualifications Under the NY HELPS Program: Transfer Opportunity: A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11. **Duties Description** The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative...

  • Administrative Assistant 1/administrative Assistant

    3 weeks ago

    Albany, United States Mental Health, Office of Full time

    **Minimum Qualifications** Transfer Opportunity: A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of...

  • Administrative Assistant 1/administrative Assistant

    4 days ago

    Albany, New York, United States Transportation, Department of Full time

    Minimum QualificationsThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).Promotional:Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved...

  • Administrative Assistant 1/trainee 1/trainee 2

    3 weeks ago

    Albany, United States Medicaid Inspector General, NYS Office of the Full time

    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)** - Advanced placement to the Trainee 2 or Grade 11 may be possible depending on education and experience. Competitive Minimum Qualifications: Appointment may be made at a traineeship level. A new two-year traineeship (Administrative Assistant Trainee 1...

  • Legal Assistant 2

    3 weeks ago

    Albany, New York, United States New York State - New York Government Full time

    NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time,...

  • Legal Assistant 2

    4 weeks ago

    Albany, New York, United States New York State - New York Government Full time

    NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time,...

  • Administrative Assistant 1/trainee 1/2- Albany

    3 weeks ago

    Albany, United States Labor, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. NY HELPS Non-Competitive Minimum Qualifications: Administrative...

  • Administrative Assistant 1, Administrative

    2 weeks ago

    Albany, United States Education Department, State Full time

    **Minimum Qualifications** MINIMUM QUALIFICATIONS: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status,...

  • Administrative Assistant 1/trainee 1/2- Albany

    6 days ago

    Albany, United States Labor, Department of Full time

    **Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. NY HELPS Non-Competitive Minimum Qualifications: Substitution:...