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Administrative Assistant 1, Administrative

4 months ago

Albany, United States Education Department, State Full time

**Minimum Qualifications**

MINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:

- Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

PROMOTION: Current NYSED State employees must have ONE year of permanent competitive or 55-b/55-c service as an Office Assistant 2 (keyboarding).
COMPETITIVE MINIMUM QUALIFICATIONS:



**Duties Description**
- Utilize the Eligible List Management System (ELMS) to canvass and code eligible lists;
- Create, monitor, and update recruitments within the internal NYSED recruitment tracking system;
- Create and maintain acceptor’s lists for all NYSED program areas;
- Timely and accurately prepare a variety of letters for NYSED employees;
- Review and accurately log all personnel transactions that come into the shared Staffing Unit's electronic mailbox;
- Monitor the shared electronic mailbox for Non-Employee Information, and complete any necessary data entry and administrative duties;
- Perform other duties as assigned.

**Additional Comments**

- $39,215 (Trainee 1- NS equated to SG-08)
- $43,768 (Trainee 2- NS equated to SG-10)
- $46,306 (Full Performance level SG-11)

This position leads to a maximum salary of $56,743 based on annual performance advances and traineeship advances.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
Interested in a job with New York State, but don’t know where to start?
Visit these links for information on working for New York State:
Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off
- Thirteen (13) paid holidays annually.
- Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
- Five (5) days of paid personal leave annually.
- Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
- Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
- Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
- Family dental and vision benefits at no additional cost.

Additional Benefits
- Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
- NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
- Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
- Public Service Loan Forgiveness (PSLF).
- Opportunities for telecommuting.
- Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.