Administrative Assistant 1/trainee 1 or 2
1 week ago
**Minimum Qualifications**
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
At a future date (within one year of permanent appointment), itis expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8):
Administrative Assistant Trainee 2 (Equated Grade 10):
Administrative Assistant 1, Salary Grade 11:
Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
- Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was
COMPETITIVE MINIMUM QUALIFICATIONS:
REASSIGNMENT QUALIFICATIONS:
Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Assistant 1/Trainee 1 or 2. If you have less than one year, you must be currently reachable on the Administrative Assistant 1/Trainee 1 or 2 eligible list for the Albany location.
70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher eligible for transfer and determined to be similar by Civil Service.
55 B/C QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above.
PROVISIONAL QUALIFICATIONS:
The minimum qualifications for Provisional appointment are:
KEYBOARDING EXAM QUALIFICATIONS:
**Duties Description**
The Office of Financial Administration (OFA) is responsible for overall agency fiscal management and administering the procurement process. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.
The Administrative Assistant 1/Trainee 1 or 2 will provide support to the Office of Financial Administration while performing a wide variety of tasks to maintain efficient workflow within the Division. The Administrative Assistant 1/Trainee 1 or 2 duties will include but are not limited to the following:
- Assisting with organizing and coordinating administrative activities of the Office of Financial Administration.
- Providing support for Building Administration and fleet management assignments as well as the Division’s shared mailboxes.
- Serving as backup to the Travel Coordinator reviewing expense reports and assisting program staff with travel related issues.
- Assisting with preparing and editing draft correspondence and other documents.
- Assisting in establishing and enhancing office procedures; maintaining efficient workflow; tracking and coordinating assignments.
- Creating, maintaining, and entering information into Excel spreadsheets and Civil Service’s proprietary databases.
- Maintaining scheduling and event calendars; scheduling and confirming appointments for the Director and Assistant Director of Financial Administration.
- Reviewing work completed to check for correct spelling and grammar; ensuring office format policies are followed and recommending revisions.
- Providing additional administrative support as needed.
**Additional Comments**
TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.
The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver w
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