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Event Planning Manager

1 month ago

Tucson, United States Miraval Arizona Resort and Spa Full time

Summary

At Miraval, we embrace individuality, forge authentic connections, and offer creative opportunities. We live what we teach and provide tangible examples of how the power of mindfulness can profoundly transform people’s lives.

Our culture is rooted in the notion of balance. A balanced center grounds us. Its harmony inspires us. Balance is more than not falling, or obtaining equal parts of something. It is a process that is organic, evolving, and perpetually moving toward equilibrium.

**Your passion, your life, your work - in balance.**

**Our Robust Benefit Package Includes**:

- iAm Days to spend a paid 8 hours experiencing Miraval, twice per year
- Participation in our iFlex work schedule options, which may include 4 day workweeks, remote workdays, and flexible start times**:

- Up to $1000 in Wellbeing or Tuition Reimbursement for personal and professional growth
- Health, dental, and vision benefits after only 30 days of employment*
- Complimentary daily colleague meals
- Competitive wages
- Generous Paid Time Off program
- Retirement Savings Plan with company match*
- Employee stock purchase plan
- Discounted and FREE Hyatt Hotel nights*
- Access to resort facilities (fitness center, spa, and programming)

**The Role**:
As the Event Planning Manager, you will embody the ethos of the Miraval wellbeing brand, be a competent individual who has experience in events and the functions of a hotel.

The Event Planning Manager is responsible for planning and executing all aspects of assigned group events from contract through the onsite event. This individual works with all resort departments to execute all aspects of contracted retreats and mindful meetings. For the resorts that offer mindful weddings, this position also supports their success. The Event Planning Manager engages groups in the Miraval experience with the best available, revenue-driven culinary, programming and spa options.

Reporting to the Group Sales & Events Director, this position is a full-time salary position that is located at the resort.

**Specific Duties**:

- Serves as primary point of contact for all group business at Miraval and fully coordinates events so that guest experiences are consistent with what has been represented to our guests.
- Generates revenue through educating and selling Miraval Experiences that are engaging and embody our core values; primarily meetings, private meals, and programming.
- Assures that all event services are provided in a manner that exemplifies established quality standards and are in compliance with applicable regulations and requirements.
- Schedules hotel spaces, creates and publishes calendars and notices to ensure that guests, attendees, and hotel staff are informed of all group events, including programming.
- Interface with clients daily while on property and handle all staff introductions.
- Stays informed on the latest trends for activities and programs of competitors and guest demands.
- Daily tasks include, but are not limited to, conducting property tours, creating catering and sales portfolios (resumes), detailing all group events in Envision, planning and conducting pre-cons if needed, arranging AV and other meeting needs, creating collateral and menus, and communicating with other team members to ensure that scheduled events are run properly.
- Performs all tasks and provides services in compliance with policies, procedures, work instructions, training, codes of conduct, recognized best practices, safety laws and regulations.
- Is familiar with all hotel services/features and local attractions/activities to respond to guest inquiries Manage rooming lists, cut off dates, and attrition calculations in conjunction with the Sales & Events Coordinator.
- Manages final group bill, deposits and final payment including World of Hyatt points and commissions.
- Prioritizes and follows through on all job-related duties.
- Accurate assimilation and processing of banquet charges for accounting
- Assist sales team in coordinating in-market sales trips or FAMS.
- Source vendors for meeting services not in Miraval inventory including upcharge per SOP.
- Conducts follow up post events.
- Assists/Conducts timely feedback sessions for Sales & Events Coordinator position.
- Demonstrates a positive attitude and acknowledges guests in a welcoming and friendly manner

**Qualifications**:
**To be successful**:

- Embraces the ethos and culture of the Miraval wellbeing brand
- University degree or diploma qualification in Sales or Marketing and/or Hospitality or Tourism Management or industry experience equivalent
- Previous experience in hotel event management or similar
- Minimum 3 years’ experience within a 4-5-star hotel sales environment
- Understands that the Miraval clientele may vary from traditional hotels in regard to target audiences, size of group and intention of visit
- Excellent emotional intelligence
- Effective as a team player within the Sales Department, as well as the hotel

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