Meeting Coordinator, Events Team

1 week ago

San Diego, United States AVID Center Full time

**WHAT IS AVID?**

We’re a nationally recognized nonprofit that partners with 8,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that **ALL** students are prepared for college, career, and life. And the results? Well, they speak for themselves.

AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them. We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.

**WHAT IS THE JOB?**

The Meeting Coordinator is the behind-the-scenes expert for many aspects of our in-person trainings by working with internal partners to coordinate the planning and execution of our events. If you love the pre-planning and logístical elements of large-scale events and have a gift for detail orientation, complex administrative tasks, and project management, you will fit right in with our dedicated Events Team.

**WHY WORK WITH US?**

Competitive Salary: We've done our research and pay generously to attract the best to join our team. That's why we offer all employees the midpoint right from the start. There are no negotiations and no hassle, and you can be confident that you are being valued and offered an equitable salary. See below for our offer rates based on your geography.
- Taking Care of You Allowance: All AVID employees (that’s right, **ALL** employees) receive an extra **$10,000 annually** to support them in the most meaningful ways: housing costs, transportation, family expenses— whatever your needs may be.
- Happiness Stipend: This is a cash benefit to **supplement pay for employees earning less than $72,800** annually in base pay.*
- Retirement Planning: AVID Center provides a **10% salary contribution** to a 403(b) retirement plan, beginning after 90 days of full-time employment.|
- Flexibility in Work Location: This position may work **100% remote** in any of the four times zones in the continental U.S., with an option for hybrid work at our San Diego campus.
- Generous Paid Time Off (PTO): This position is eligible for **17 days of PTO** per year, with **12 paid holidays** plus a **winter break in between Christmas and New Year’s Day**.
- Continued education opportunities: All full-time employees with at least 1 year of continuous AVID Center service are eligible for **$5,250 per calendar year** in tuition reimbursement for qualifying coursework or certification.
Company-Provided Equipment: Our home office set-up includes a laptop, dock, and extra monitor, with other amenities available on request.Health and Welfare Plans to Support Every Aspect of Your Well-Being: Through our provider, Cigna, AVID offers several benefits plans, of which AVID Center greatly subsidizes the cost. AVID has been recognized in 2023 with Cigna's Bronze level Healthy Workforce Designation for demonstrating a strong commitment to improving the health and vitality of our employees through a workplace well-being program.
- Yearly All-Staff meeting to connect in person with the entire AVID team.
- _The Happiness Stipend is applied after all eligible benefits are factored into the annual compensation calculation._

**Pay rates for this position**:
We bring in all employees at the midpoint of the salary range for your role. Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location. While the majority reside in Zone 1 or Zone 2 areas, we acknowledge variations, even within counties, ensuring fair compensation for all based on their specific location's cost of labor.

For the **Meeting Coordinator** position, here is what we will offer:
**Zone 1 - **Areas characterized by lower labor costs (e.g., Charleston, WV, Cleveland, OH, Yuma, AZ, Omaha, NE, etc.)**: $27.78 / hour**

**Zone 2 - **Areas with moderate labor costs (e.g., Syracuse, NY, Ann Arbor, MI, Denver, CO, San Diego, CA, etc.)**: $29.87 / hour**

**Zone 3 - **Areas known for high labor costs (e.g., Washington, D.C., Trenton, NJ, Los Angeles, CA, Seattle, WA, etc.)**: $31.95 / hour**

**Zone 4 - **Areas with the highest labor costs (e.g., Bridgeport, CT, New York City, NY, San Francisco, CA, San Jose, CA, etc.)**:$35.43 / hour**

**WHO ARE YOU?**
- You are a **strong, team-oriented individual** who thrives by collaboratively working with internal and external partners, leaders, and management.
- You are a **process-driver** who is always looking for ways to refine and enhance processes, procedures, planning tools, and performance objectives for meetings and events.
- You are** in the details** and are willing to take on the complex administrative functions and organization needed to support the many teams involved in executing a successful training event.
- You are **experienced** in working on events to some degree, whether in preplannin

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