Office Manager

7 days ago


La Verne, United States Green Family Therapies Full time

**About Us**:
Welcome to Green Family Therapies, where we are a leading provider of speech and language therapy services dedicated to helping pediatric clients overcome communication challenges. Our team of professionals is committed to delivering holistic, neurodiversity-affirming, and personalized therapy solutions to empower our clients to communicate confidently and clearly.

We seek a detail-oriented and organized Clinical Manager to join our team as a part-time staff member. As a Clinic Manager at Green Family Therapies, you will play a crucial role in supporting the daily operations of our pediatric clinic and ensuring a smooth and efficient workflow. You will work closely with our therapists and Executive Director to deliver exceptional service to our clients and contribute to the overall success of our company.

**Responsibilities**

**Client Relations**:

- Greet clients and visitors in a warm and friendly manner.
- Maintain client records and ensure confidentiality of sensitive information.

**Administrative Support**:

- Coordinates appointments and schedules and manages staff calendars
- Oversees guest experience, sorts mail, and answers direct phone calls
- Manage office supplies inventory and place orders as needed.

**Communication and Coordination**:

- Serve as a liaison between therapists and caregivers.
- Communicate effectively and consistently with team members to ensure smooth coordination of schedules and tasks.
- Assist with disseminating information and updates to clients and staff.

**Quality Assurance**:

- Assist with maintaining compliance with regulatory requirements and company policies.
- Participate in quality assurance initiatives to uphold the highest standards of service delivery.

**Requirements**:

- Associate degree or higher in business administration, communications, or any related field
- Knowledge of OSHA and HIPAA Compliance Standards required
- Minimum two years of proven experience in a similar role in a healthcare or therapy setting (references will be checked)
- Spanish-speaking (required)
- Experience using Apple Mac computer systems (required)
- Proficiency in Google Suite (Drive, Docs, Gmail)
- Experience using the Simple Practice EMR system (highly preferred)
- Excellent planning, communication, and interpersonal skills
- Strong organizational and multitasking abilities
- Attention to detail and accuracy in all tasks
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Benefits**:

- 401k retirement account.
- Ability to transition to a full-time position with the inclusion of benefits.

**Job Type**: Part-time

Pay: $30.00 - $33.00 per hour

Expected hours: 24 per week

**Benefits**:

- 401(k)

Schedule:

- 8 hour shift

Work Location: In person



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