Administrative Office Assistant

4 weeks ago

Mechanicsburg, United States Silver Spring Township Full time

Duties:

- Supports research and provides advisory counsel to the Assistant Manager & Township Manager regarding HR practices and procedures to ensure compliance with applicable state and federal laws.
- Supports training initiatives for staff development through the facilitation and scheduling of offsite, onsite, and computer-based training programs, online skills evaluation, classwork, testing and certification.
- Collects data for and prepares various wage and salary surveys, reviews, and reports. Ensures that information regarding salary grade levels and reports are kept current as per municipal standards.
- Supports employee benefit programs including medical, dental, vision, pension, workers compensation, and unemployment compensation.
- Supports Township's document management system, ensures that information is maintained in its correct location and that it can readily be accessed in both electronic and paper formats.
- Supports the quarterly publication of the Township's Newsletter to include the collection and editing of content, distribution via the Township website and maintenance of physical mailing addresses.
- Ensures that the Township website has all pertinent data posted. Acts as central Communication Liaison for the Township.
- Supports administrative tasks for cell phones, Township phone system, document management, copiers, and website redesign project.
- Coordinates and updates templates such as personnel reviews, benefit changes and employee requisition process.

**Experience**:

- Associate degree in business or administrative certifications such as a Clerical Specialist and/or Public Relations with Social Media experience
- Minimum of three (3) years of experience in administration office and or administrative support role within a multi-department functioning organization
- Considerable knowledge of modern office practices and procedures including operating general office equipment such as copiers and computers using Microsoft Office Suite
- Considerable knowledge of official records including budgets, receipts, expenditures, payroll, pensions, Township ERP system and taxes.
- Strong analytical and problem-solving skills.
- Knowledge of, or ability to expeditiously learn, the current Township operating system.
- Ability to manage complex projects and adapt to changing circumstances.
- Ability to cultivate customer orientation.
- Ability to promote accountability for completion of goals and objectives.
- Ability to support multiple tasks at a time within the organization.
- Ability to function independently, have personal integrity, flexibility, and the ability to work effectively with the public and fellow employees.
- Ability to fluently speak and read the English language along with understanding and following both written and verbal direction daily.
- Ability to input data, view, and comprehend information on a computer for extended periods, such as two or three hours at a sitting.
- Ability to pull, push, move, and/or transport fifteen (15) pounds daily.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

We offer competitive compensation and benefits packages. To apply, please submit your resume along with a cover letter highlighting your relevant experience.

Summary
As an Administrative Office Assistant, you will be a vital part of our team, utilizing your core skills in computer literacy, customer service, and organizational skills to provide efficient administrative support. Your premium skills in office management, data entry, and calendar management will enable you to handle various office tasks effectively. With relevant skills in Microsoft Office, event planning, and project coordination, you will contribute to the smooth operation of our office. If you possess strong attention to detail, excellent communication skills, and a proactive attitude, this role is an ideal fit for you. Join us and be a key contributor to our office's success.

Pay: From $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Commute:

- Mechanicsburg, PA 17050 (preferred)

Work Location: In person

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