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Undergraduate Advisor Program Specialist

3 months ago

Long Beach, United States California State University Full time

**Job no**: 538796

**Work type**: Staff

**Location**: Long Beach

**Categories**: Unit 4 - APC - Academic Professionals of California, Administrative, Temporary, Full Time

**Job Summary**

The Undergraduate Academic Advisor, under the general supervision of COTA's Director of Undergraduate Advising, advises undergraduate students regarding university academic requirements, policies, and procedures. The Undergraduate Academic Advisor provides support for programs and initiatives designed to strengthen the academic success and retention of COTA's undergraduate students.

**Key Responsibilities**
- Educate students on their academic requirements - Independently advise students on their current academic program in group workshops and/or individual appointments. Work with multiple campus academic advisors to help students achieve academic success. Document essential information given to students about their academic progress for consistency and accuracy.
- Assist with the implementation of admissions, advising, and enrollment processes and policies - Process and check all requests for admissions to COTA academic programs. In consultation with department chair(s) and guidance from COTA Director of Undergraduate Advising and Senior/ Lead Academic Advisors, evaluate standard course outlines or syllabus from other colleges and universities to approve equivalency and articulation opportunities.
- Assist with day-to-day coordination of the academic advising program - Help department chair(s), COTA Director of Undergraduate Advising, and Senior/Lead Academic Advisors with updating degree planners, EAB Student Success Markers, and running EAB campaigns.
- Serve as a source of referral for university colleges and other academic and student service offices on campus - Refer students to the Learning Assistance Center, Counseling and Psychological Services, Career Development Center, Writing Center, Math Center, Center for International Education, and other academic and student service offices on campus as needed.

**Knowledge Skills and Abilities**

Ability to help students individually and in groups on academic issues. Ability to use technology related to degree tracking, enrollment, and scheduling to help advise. Maintain excellent organizational skills, including prioritizing tasks, multi-task, and meeting deadlines. Ability to provide support and enhance the academic advisement program by incorporating degree requirements to help students in completing their studies. Ability to evaluate standard course outlines or syllabus from other colleges and universities to approve equivalency and articulation opportunities. Ability to process academic petitions, waivers, and academic policy exceptions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

**Education and Experience**

**Education**:

- Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑related field required.
- Other specialized experience during which the applicant has obtained and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis.

**Experience**:

- Equivalent of two (2) years of professional experience in one of the student services program areas or in a related field required. Experience should give evidence of competence and indicate the potential for further growth.
- A master’s degree in a job‑related field may be substituted for one year of professional experience.
- Academic advising experience is preferred.

**Physical Summary**
- Sedentary work - Involves mainly sitting. Walking and standing are mínimal. Lifting is limited to lightweight objects. (10 pounds or less).

**Licenses / Certificates**

CA driver's license preferred.

**Department**

COTA Administration

**Classification**

Student Services Professional II

**Compensation**

**CSU Classification Salary Range**:The CSU Classification Salary Range for this position is $4,610 - $6,556 per month.

**Benefits**

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

**Time Base**

1.0 time-base, 40 hours per week.

**Duration of Appointment**

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

**Application Procedures**

Click to complete the CSULB Online Employment Application.

**Additional Information**

The person holding this position is considered a 'mandat