Administrative Assistant

3 weeks ago

Rolling Meadows, United States WINGS Program, Inc. Full time

Description:
WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative Assistant at our suburban based main office.

**Objective**: To provide administrative support to the members of the Executive Team and Board and

Councils of WINGS.

**Key Responsibilities**:

- Serve as liaison to external stakeholders who seek to make contact with the President/CEO and Executive Team members.
- Handle and direct inquiries that come to the President/CEO’s office.
- Coordinate President/CEO’s schedule and assist with making travel arrangements.
- Schedule meetings and coordinate schedules for Executive Team members.
- Manage correspondence, telephone and written, to and from the President/CEO.
- Manage expense reports and credit card expense coding for Executive Team.
- Assist with activity tracking in Raiser’s Edge NXT for President/CEO.
- Coordinate all aspects of meeting planning and arrangements for Executive Team members including communication of meeting details and materials, as well as answering inquiries and monitoring RSVP processes.
- Proofread, finalize, and compose letters, memos, Power Point presentations and all other documents that are generated by the President/CEO and Executive Team members as requested.
- Undertake special functions, administrative, program, or research projects, as assigned.
- Act as primary point of communication for the President/CEO’s office to WINGS leadership council members.
- Act as primary point of communication for Executive Team members to Board Committees.
- Coordinate logistics of WINGS Board of Directors and WINGS leadership council’s meetings, and events, attend and provide minutes for these activities.
- Coordinate WINGS Board of Directors and WINGS leadership council’s member onboarding.
- Flexible start and end times and occasional weekend work is needed.

**Requirements**:

- High school diploma or equivalent required.
- Minimum of 3 years of administrative experience, with at least one year supporting one or more executives required.
- Experience stewarding individual and organizational relationships preferred.
- Commitment to diversity, equity, and inclusion.
- Solid skills are required as follows: taking meeting minutes, project planning and management, multi-tasking, organization, team building, initiative and following through.
- Must be able to learn quickly and relay/disseminate information accurately while maintaining strict confidentiality.
- Attention to detail, tolerance for ambiguity, and the ability to work in a fast-paced, deadline driven environment are essential.
- Strong analytical and problem-solving skills.
- Must be dependable, ethical, and perform in a manner that is above reproach.
- Highly organized and able to balance multiple tasks and priorities in a fluid environment.
- Proficient in Microsoft Office Suite, including Excel and PowerPoint.

**Type**: Full-time, regular, hourly, non-exempt

  • Administrative Assistant

    3 weeks ago

    Rolling Meadows, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative...

  • Administrative Assistant

    5 days ago

    Rolling Meadows, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative...

  • Administrative Assistant

    6 days ago

    Rolling Meadows, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative...

  • Administrative Assistant

    3 days ago

    Rolling Meadows, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative...

  • Administrative Assistant

    3 days ago

    Rolling Meadows, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative...

  • Administrative Sales Assistant

    1 month ago

    Rolling Meadows, United States PRO EM National Event Services Full time

    Job Title: Administrative Sales AssistantDepartment: SalesStatus: Full-Time Job Summary:The Administrative Sales Assistant represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued.Responsibilities:Protect the integrity of...

  • Administrative Sales Assistant

    1 month ago

    Rolling Meadows, United States PRO EM National Event Services Full time

    Job Title: Administrative Sales AssistantDepartment: SalesStatus: Full-Time Job Summary:The Administrative Sales Assistant represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued.Responsibilities:Protect the integrity of...

  • Accounting Administrator/hybrid Position

    2 weeks ago

    Rolling Meadows, United States NACM Connect Full time

    Description: **Position Summary**: The Accounting Administrator will fill a key role within the Accounting group. The position will support various Finance and Accounting functions for multi-million-dollar company and subsidiaries. Responsible for providing daily, month end and year end accounting and clerical support to Accounting Department personnel,...

  • Executive Assistant Divisional

    1 month ago

    Rolling Meadows, United States Arthur J. Gallagher & Company Full time

    As an Executive Assistant, you will provide a variety of administrative supports to the Global Chief Service Officer in support of the overall department needs. Essential Duties and Responsibilities: - Composes, designs, edits, and prepares complex c Executive Assistant, Executive, Assistant, Insurance, Business Services

  • Front Desk Receptionist/real Estate Administrative

    2 months ago

    Rolling Meadows, United States REMAX At Home Full time

    **Front Desk Receptionist/Real Estate Administrative Assistant** Innovative and successful Real Estate brokerage is seeking a motivated, ambitious, dependable, and experienced receptionist to join our family and assist our team of over 25 real estate agents and staff. **Responsibilities** Welcome and direct guests to the proper parties Answer, screen,...

  • Contract Order Administrator 3

    7 days ago

    Rolling Meadows, United States Northrop Grumman Full time

    **Requisition ID: R10154553**: - ** Category**: Business Management - **Location**: Rolling Meadows, Illinois, United States of America - **Clearance Type**: None - **Telecommute**: Yes-May consider hybrid teleworking for this position - **Shift**: 1st Shift (United States of America) - **Travel Required**: No - **Positions Available**: 1 At Northrop...

  • Administrative Assistant

    1 week ago

    Rolling Meadows, United States MRV Architects, Inc. Full time

    **MRV Architects, Inc. **is a small architectural firm in Rolling Meadows, IL. We have been in business since 2014. Our client base is primarily commercial and we are a professional services provider. We are professional, collaborative and customer-centric. Our work environment includes: - Modern office setting - Casual work attire - Relaxed...

  • Administrative Assistant

    2 days ago

    Fresh Meadows, New York, United States Mitchell Martin Inc Full time

    A Busy healthcare center in Queens is seeking a full time Administrative Assistant to the Nursing Director to join our teamType: Full-TimeSchedule: Monday to Friday (8 hour shift)Location: QueensResponsibilities: Under the direction of the Director of Nursing, the Scheduler has administrative duties. Will provide clerical support to the Director of Nursing,...

  • Medical Practice Administrator

    2 weeks ago

    Rolling Meadows, IL, United States Arlington Park Veterinary Hospital Full time

    Arlington Park Veterinary Hospital is recognized as one of America’s top veterinarians in consumer surveys of Chicago-area veterinary practices and has consistently been given top ratings by national consumer research groups. Our goal and policy are to treat our clients as we would treat our families and to treat our client’s pets as though they were...

  • Assistant Captive Director

    2 weeks ago

    Rolling Meadows, Illinois, United States Gallagher Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Assistant Captive Director

    2 days ago

    Rolling Meadows, Illinois, United States Gallagher Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Assistant Captive Director

    2 weeks ago

    Rolling Meadows, United States Gallagher Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Assistant Captive Director

    3 days ago

    Rolling Meadows, United States Gallagher Full time

    Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of...

  • Remote Secretary Receptionist/Office Assistant

    7 days ago

    Rolling Meadows, United States Konstant Products, Inc. Full time

    Job DescriptionJob DescriptionWe are currently searching for a Part-Time/Full-Time Receptionist to join our friendly, caring and supportive team! This is a part-time/full-time position including weekdays and every other weekend. The successful candidates will be able to communicate effectively, build strong client relationships, and represent our products...

  • Remote Secretary Receptionist/Office Assistant

    2 days ago

    Rolling Meadows, United States Konstant Products, Inc. Full time

    Job DescriptionJob DescriptionWe are currently searching for a Part-Time/Full-Time Receptionist to join our friendly, caring and supportive team! This is a part-time/full-time position including weekdays and every other weekend. The successful candidates will be able to communicate effectively, build strong client relationships, and represent our products...