Executive Assistant

3 weeks ago

Elizabeth, United States United Way of Greater Union County Full time

Executive Assistant (Part Time)

The Executive Assistant to the CEO is multifaceted, demanding a diverse skill set to effectively support the executive's needs. Essential skills include organizational prowess, enabling the management of multiple tasks and information streams with efficiency. Multitasking is crucial, as the assistant must be prepared to switch between tasks swiftly without losing momentum. Time management is another key competency, ensuring that all tasks are prioritized and completed within deadlines. Communication skills, both written and verbal, are paramount for clear and effective interaction with staff and board members. Additionally, discretion and the ability to handle confidential information are indispensable for maintaining the integrity of the office. Proficiency in technology, particularly in office productivity software, is also necessary to streamline daily operations. These skills, combined with a proactive attitude and the ability to anticipate the needs of the CEO, form the cornerstone of a successful Executive Assistant.

**Responsibilities**:

- Calendar management for executives
- Aid executive in preparing for meetings
- Draft slides, meeting notes and documents for executives
- Other tasks as needed

**Skills an Executive Assistant must have**:

- Ability to stand in for the CEO During Non-Critical Meetings
- Confidence to support, empower, and stand alongside the CEO
- Anticipate needs and preferences for CEO
- Must have impeccable organizational and scheduling skills to strategically organize meetings, events, and tasks to optimize the CEO's time and keep productivity at high levels.
- The EA will also serve as the supreme gatekeeper.
- The EA must possess excellent integrity and a well-developed sense of discretion to protect the organization.
- Fosters innovation and creativity by encouraging new ways of thinking and working, sharing best or promising practices from others, and establishing a safe environment for risk-taking.
- Demonstrates a high level of professionalism.
- Takes initiative and be a leader internally and externally.
- Has an “All hands-on deck” attitude toward work in a small office environment.
- Demonstrates a commitment to and passion for a collaborative approach to change.
- Builds trust and commitment among partners to work together to meet goals.
- Has the ability to work smart and improve efficiencies.
- Demonstrates a high level of integrity in all aspects of work and relationships.
- Demonstrates a commitment to learning and professional growth.
- Possesses superior organizational skills.
- Is flexible with time to meet goals/benchmarks and complete tasks.

**Qualifications**
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills

**Job Type**: Part-time

Pay: $25.00 per hour

Expected hours: 20 - 30 per week

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Microsoft Office: 2 years (required)

Ability to Commute:

- Elizabeth, NJ 07202 (required)

Ability to Relocate:

- Elizabeth, NJ 07202: Relocate before starting work (required)

Work Location: In person

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