Administrative Assistant

3 weeks ago

New York, United States NYU Langone Health Full time

**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _med.nyu.edu_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Administrative Assistant.

Responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc.) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues.

**Responsibilities**:

- Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.
- Performs general clerical duties (photocopy, fax, mails, and files, etc.) as needed. May order office supplies and organize department supply room.
- Creates Peoplesoft Purchase Orders
- Maintains Distribution Lists
- Manages the expeditious and accurate submission of all expense reports
- Acts as a liaison with building management on any office-related issues
- Enters work order requests through Aware Manager
- Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non-solved issues and questions to the appropriate party.
- Develops filing systems, internal mailing processes and procedures.
- Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units
- Gathers data and information from various sources, prepares reports based on information

compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.
- Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.
- Performs other duties as assigned.

**Minimum Qualifications**:
**Preferred Qualifications**:
Five years of responsible administrative experience.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $51,243.96 - $68,900.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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