Executive Coordinator

3 weeks ago

Houston, United States YES Prep Public Schools Full time

**POSITION**:Executive Coordinator - External Affairs

**REPORTS TO**:Chief External Officer

**POSITION TYPE**:12-month

**START DATE**:Immediate

**COMPENSATION**: $54,911 - $65,894, Home Office Grade 4

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture.

Our campuses are advancing educational equity. Some quick stats about us:

- 19,500 Students
- 2,100+ Team Members
- 15 Secondary Campuses
- 9 Elementary Campuses
- 92% Students Who Qualify for Free/Reduced-Price Lunch
- 96% Hispanic & African-American Students
- 90% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Ranked in the Top 100 High Schools in the Nation, _U.S. News & World Report_

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

**THE OPPORTUNITY**

YES Prep needs a dynamic Executive Coordinator with a diverse set of experiences to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.

To put it simply, you will maximize the efficiency of the Chief External Officer (CXO) and the External Affairs team by providing high-level administrative and operational support.

**THE **ROLE**

When you join the YES Prep team, some of the exciting work and responsibilities will include:

- Manage the weekly and monthly calendar of the CXO to assist with project management;
- Assist in organizing the administration and logistics of the External Affairs team;
- Compile and submit monthly reimbursements for the CXO;
- Secure travel arrangements for the CXO, including transportation, lodging, and trip itineraries;
- Be a first point of contact for the CXO regarding meetings, professional learning logistics, and communication around timelines and status updates;
- Complete independent research of historical documentation, processes, etc. to lead planning efforts;
- Build individual and team processes for logístical and operational success;
- Assist with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;
- Overseeing and managing a variety of high priority projects;
- Focus on internal projects and initiatives to support future growth;
- Collaborate with appropriate cross-functional team members to support internal communication efforts;
- Create and manage efficient and effective systems for budgeting costs associated with event planning;
- Own and project manage internal marketing and communications campaigns for the team as needed;
- Assist with analyzing and preparing reports using Excel and other tools;
- Additional duties as assigned.

**THE PERSON**

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:
THE MUST HAVES
- Minimum 3 years of experience in an administrative or operations role
- A record of achievement and accuracy in previous work
- Ability to work outside of normal hours and on weekends
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Openness to giving and receiving frequent feedback
- Demonstrated ability to work on a team
- Ability to maintain emotional control under stress
- Ability to work urgently in a fast-paced and results-oriented environment
- Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
- Frequent prolonged and irregular hours of duty, including evenings and weekends
- A dedication to learn, grow, and develop as a professional

THE MUST HAVE BELIEFS
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Desire to disrupt systemic status quos in education
- Willingness to go above and beyond to disrupt said status quos
- Passion to develop resiliency through a relentless pursuit of jaw-dropping results
- Conviction that high expectations + high accountability = high performance and high growth

THE NICE TO HAVES
- Bachelor’s degree from an accredited four-year educational institution
- Project management experience

**THE PERKS**
- ** Comp

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