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Executive Assistant

4 months ago

Houston, United States Precision Castparts Corp. Full time

United States of America

**State / County**
- Texas

**City**
- Houston

**Division**
- Wyman Gordon

**Company**
- Houston

**Function**
- Administration

**Workplace Type**
- On-Site

**Position type**
- Full Time

**Opportunity ID**

12919

**Company Profile**

PCC is relentless in its dedication to being a high-quality, low-cost and on-time producer; delivering the highest value to its customers while continually pursuing strategic, profitable growth.

In 2016, Berkshire Hathaway, led by Chairman and CEO Warren E. Buffett, acquired Precision Castparts Corp.

**Executive Administrator**

**Position Summary**:
The Executive Administrator entails meticulous coordination of meeting schedules and travel arrangements for multiple managers within the organization. Proficiency in Microsoft Office is essential for crafting professional business presentations. Additionally, this role involves providing executive support across various projects, requiring exceptional organizational skills and attention to detail.

**Primary Duties and Responsibilities**:

- Coordinate meetings for multiple executives and maintain calendars:

- Provide administrative support to management by scheduling and organizing meetings, ensuring efficient use of executives' time.
- Maintain accurate and up-to-date calendars for executives, including scheduling changes and adjustments as needed.
- Coordinate Houston Business reviews (quarterly):

- Work with appropriate personnel to gather data needed for plant meetings.
- Compile all data from multiple managers into one presentation for V.P./G.M and set up.
- Coordinate Six Sigma/NE training and final graduation ceremonies held at an offsite location:

- Ensure all attendees have the necessary information for training in Houston, including hotels and training materials.
- Serve as an information desk for internal and external assistance:

- Assist customers, vendors, and employees with inquiries and requests.
- Coordinate flight arrangements to ensure managers have the best flight schedule to coordinate with their business meetings:

- Ensure managers have complete itineraries that meet their needs.
- Support multiple managers with clerical duties:

- Provide clerical support as needed to multiple managers within the organization.
- Work with all levels of management that involve sensitive documents and issues:

- Maintain confidentiality when handling sensitive documents and issues.

**Challenges**
- **Scheduling Coordination**: Managing the conflicting schedules of multiple managers requires adept time management skills and the ability to prioritize tasks effectively.
- ** Interplant Communication**: Coordinating flight schedules and liaising with personnel from other plants demands strong interpersonal skills and effective communication to ensure seamless collaboration.
- ** Event Organization**: Organizing Quarterly Reviews, Conference Calls, and Business Reviews for all employees involves meticulous planning and attention to detail to ensure successful outcomes.
- ** Training Coordination**: Coordinating Six Sigma/NEI training requires careful scheduling and logístical planning to accommodate participants' availability and ensure the smooth delivery of training sessions.
- ** Procurement Management**: Ordering supplies for multiple departments necessitates efficient inventory management and coordination with vendors to maintain adequate stock levels.
- ** DataStream Management**:Managing orders for business cards and name plates through DataStream requires familiarity with the system and attention to detail to ensure accurate and timely processing.
- ** Telephone Directory Maintenance**: Keeping the Houston telephone directory and cell phone lists up-to-date requires regular communication with personnel for updates and changes.
- ** Global Exchange Maintenance**: Maintaining the All-Houston Global exchange necessitates collaboration with personnel to ensure accurate and current information is available for all employees.

**Interface**:

- Contacts with executives, business unit leaders, travel agents, and various departments for scheduling, coordination, and support purposes.

**Education/Experience**:

- High school diploma or equivalent.
- 3+ years of relevant work experience in administrative roles, preferably supporting executive personnel.

**Required Skills**:

- Seasoned experience with executive personnel, demonstrating an understanding of their unique needs and preferences.
- Proven ability to efficiently coordinate multiple managers' schedules and tasks.
- Flexibility to adapt to changing priorities and demands in a dynamic work environment.
- Resourcefulness in problem-solving and finding innovative solutions to challenges.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran._