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Executive Assistant

3 months ago

Houston, United States Morgan Lewis Full time

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Executive Assistant, reporting to the Director of Administrative Support. The Executive Assistant will be responsible for providing a broad range of administrative support to the Executive Team (Chiefs, Senior Directors, etc.) in an environment where superior client service is emphasized and practiced.

This position can reside in the following offices: Houston, Dallas or Chicago.

Key responsibilities of this position include:
- Regularly utilize Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicate with supervisor(s) through the Executive Support Hub (BigHand) in a timely manner the status of task completion and new developments that may impact the assignment and personally reach out for additional information or guidance when needed.- Assist with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.- Draft routine correspondence and memoranda; updates recurring reports as assigned.- Demonstrate a high level of internal and external client service; screens communication and responds promptly in a clear, concise, and accurate manner.- Periodically respond to client, staff, legal professionals, and vendor inquiries.- May answer phones and take messages, schedule appointments and coordinate meetings, arrange audio and video conferences; reserve conference rooms and arrange set-ups.- May provide support with maintaining Executive Team members’ calendar and advise Executive Team member of appointments, update Executive Teams address book and InterAction entries.- Process expense reports and invoices; arrange check requests and monitor through completion.- Arrange travel and prepare itineraries; maintain travel and desk profiles.- Coordinate or assists with sending, printing, scanning, and/or copying documents.- May provide file management support for Executive Hub-
- May provide support on firmwide and/or group initiatives.- Manage confidential information discreetly.- Participates in formal and informal training and development opportunities for the team.- Other administrative duties as assigned.

Experience/Qualifications:
- Bachelor’s degree, at least five (5) years of high-level administrative support experience, or equivalent combination of education and experience.- Previous law firm experience preferred.- Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.- Flexibility to work overtime is required.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

CCPA

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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