Accounting Specialist
4 weeks ago
.
**Job Title**:
- Accounting Specialist
**Department**:
**Location**:
- Finance Department
- Headquarters
**Reports To**:
- Accounting Manager
**FLSA Status**:
**Salary Range**:
- Exempt
- $66,500k to $72k
**Position Summary**:The Accounts Payable Specialist will assist with all forms of financial accounts/transactions within the organization to include the day-to-day processing of accounts payable, accounts receivable, billing, daily entry of invoices, and monthly reconciling of accounts and/or reporting to support month-end and year-end closing. Follow Generally Accepted Accounting Principles (GAAP) and company procedures to ensure accurate and timely processing.
**Essential Duties and Responsibilities**:To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned.
- Responsible for assisting with all accounts payable and accounts receivable of our organization, ensuring that all financial transactions are recorded accurately and in a timely manner.
- Process Invoices for all aspects of accounts receivables/accounts payable, including invoice entry, employee expense reimbursements, record vendor invoices, maintain vendor information in Sage Intaact, review and respond to inquiries from vendors, external/internal departments.
- Obtain W-9s for new vendors.
- Reconciling vendor statements and resolving any discrepancies or issues promptly.
- Participating in the month-end close process by preparing necessary journal entries and reconciliation.
- Account Bank Reconciliation: Conduct regular account reconciliations to ensure accuracy and completeness of financial records. Identify and resolve any discrepancies or variances promptly.
- Input ERP-Sage Intacct Accounting Software or similar accounting software process payments, generate reports.
- Assist with Special Projects/Reporting as needed.
- Assist with travel/procurement duties when necessary.
- Strong problem-solving skills and attention to detail
- Excellent interpersonal, written, oral communication skills and ability to work in a team environment.
- Proven ability to take initiative and achieve results in a fast-paced and changing environment.
**Supervisory Responsibilities**: This job has no supervisory responsibilities.
**Competencies**:To perform the job successfully, an individual should demonstrate the following.
- ** Business Ethics**:
- Inspires the trust of others. Keep commitments. Treats people with respect. Upholds organizational values. Works with integrity and ethically.
- **Communications** - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
- ** Customer Service** - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
- ** Organizational Support** - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
- ** Planning/Organizing** - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
- ** Initiative - **Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
**Qualifications**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may will be made to enable individuals with disabilities to perform the essential function.
**Education/Experience**: Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
**Language Ability**: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.
**Mathematical Ability**: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs.
**Computer Skills**:
- Proficiency in Microsoft Office; with emphasis on Excel, Word, and PowerPoint.
- Excellent ability in Microsoft office and Box. Excellent proven experience with ERP-SAGE Intacct accounting software is a plus.
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