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Accounting Payable Associate
3 months ago
Responsibilities:
**KEY RESULT AREAS & TASKS**
**KRA**:Effectively and Efficiently Manages Processes, Procedures and Follow Up for Accounts Payable**
- Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
- Posts approved invoices into ERA on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.
- Maintains vendor account records verifying that the statement balance and g/l balances agree. Discrepancies are properly documented and submitted to management prior to payment.
- Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year-end reporting.
- Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
- Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.
**KRA**:Effectively and Efficiently Manages Schedule Maintenance for Accounts Payable**
- Reconciles vendor accounts on a monthly basis comparing statements against the general ledger balances. Any variances are properly noted and submitted to management for review.
- Reviews Schedules on a semi-monthly basis and submits to management prior to end of month close.
- Identifies and researches discrepancies, communicates with management and assists in resolving matters directly relating to the payable desk.
- Generates reports providing expense analysis or other data as requested by the business
**KRA**:Effectively and Efficiently Manages Accounts Payable Records**
- Maintains current and accurate records. Reconciles unpaid invoices against statements monthly, while ensuring accuracy.
- Paid invoices are to be properly filed, marked “paid” and have check copies attached prior to being archived.
- Presents checks for signatures with proper supporting documentation including a vendor reconciliation recap and confirmation of the general ledger balance.
**KRA**:Build Effective Internal and External Client Relations/Retention**:
- Maintain a strong “Client-Centric” vision that is aligned with “The Rusnak Standard” and best practices to provide professional and exemplary service to create an extraordinary experience during every encounter with internal/external customers.
- Actively listen and communicate, verbally and in writing, in a courteous, professional, clear, concise, and correct manner to identify client needs beyond expressed concerns.
- Respond in a timely, courteous, and professional manner with a “consultative, value-added” approach to secure client understanding and develop a stronger business relationship and future business.
**KRA**:Exemplify the Brand and **Corporate Culture**:
- Seize every opportunity to improve Client satisfaction by conducting self in a professional manner and working in accordance Company values, beliefs, norms, and standards; holds self and others accountable for exemplifying the corporate culture.
- Respect and demonstrates passion for the RUSNAK brand and our manufacturers’ brands; Behaves professionally, respectfully, honestly, and with the utmost ethical manner with internal/external Clients, vendors, business associates, and at work and any event and/or activity that is related to RUSNAK and/or its manufacturers.
- Maintain a professional and well-groomed personal appearance at all times.
**KRA**:Initiate Relevant Professional Development**:
- Seek out opportunities to enhance personal organizational, communication, and negotiation skills.
- Maintain current job and product knowledge to improve effectiveness with clients and all job tasks.
- Consistently produce accurate and thorough work at all times that meets “The Rusnak Standard.”
**KRA**:Ensure A Safe Work Environment**:
- Accept individual responsibility and accountability for complying with the Company Health and Safety (H&S) processes within personal control; performs duties in a way that will not cause personal danger, endanger other individuals, or violate local, state, federal, environmental regulations.
- Promptly corrects or reports any hazard or potential hazard to supervision; wears personal protective equipment, where required; ensures work location is kept safe, neat, organized, effective, and inviting.
**KRA**:Be an Effective and Proactive Team Member**:
- Treat all Clients, employees, vendors, and associates with respect.
- Willingly adjust to unexpected changes or requirements and undertake tasks that fall outside of the routine job and assist others whenever possible to meet Client requests and business demand.
Qualifications:
**Education, licenses, certification, and/or essential qualifications**
- Minimum of 3 years in position of Accountin
