Legal Administrative Assistant
4 weeks ago
Responsibilities:
- Assist paralegals with case load overflow, including document preparation, requesting medical records and medical bills
- Provide administrative support to the partner attorney in personal injury cases, including scheduling, correspondence, and maintaining case files
- Greet and welcome clients and visitors, ensuring a professional and friendly reception
- Answer and direct phone calls, taking detailed messages and providing information as needed
- Manage incoming and outgoing mail, including sorting, distributing, and handling courier services
- Schedule appointments and manage calendars for legal staff
- Perform administrative tasks such as photocopying, filing and data entry
- Assist with client inquiries and provide excellent support to ensure client satisfaction
- Perform other secretarial duties as needed to support the smooth operation of the office
Qualifications:
- High school diploma or equivalent required; additional legal secretarial training is a plus
- Previous experience in a legal environment preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software systems (preferred)
- Excellent communication skills, both verbal and written
- Strong organizational skills with the ability to multitask and prioritize effectively
- Ability to work independently with mínimal supervision
- Professional appearance and demeanor
- Familiarity with legal terminology and procedures is an asset
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Pay: $18.71 - $22.53 per hour
Expected hours: 37.5 per week
Schedule:
- Monday to Friday
Ability to Relocate:
- Woodbridge, NJ 07095: Relocate before starting work (required)
Work Location: In person
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