Legal Invoicing Analyst

4 weeks ago

North Chicago, United States Infobahn Softworld Inc Full time

**Title: Legal Invoicing Analyst**

**Primary Job Function**:
The Legal Invoicing Analyst is responsible for business processes related to external disbursements, including the development and utilization of Client’s e-billing system for payment processing, financial analysis, and support of Legal spend objectives.

**Core Job Responsibilities**

**Drives all business processes necessary to support Legal/OEC disbursements, including**:

- Reviewing Legal invoices and conducting financial analysis using Client’s matter management and electronic billing system
- Adhering to defined Legal invoice review and approval processes, validating invoices for compliance with Client’s billing guidelines, engaging in reconciliation activities, and maintaining tracking documentation for invoice related processes.
- Providing timely support to Client’s internal Legal teams and outside counsel partners regarding billing questions and other ad hoc inquiries
- Working closely with Accounts Payable to ensure timely and accurate invoice processing
- Developing key operational metrics and preparing related data analytics
- Maintaining strong relationships with Legal Technology Team and Client’s e-billing vendor to support efficient billing processes
- Assessing invoice processes for improvement opportunities, proposing process improvements, when appropriate, and taking lead on execution
- Collaborating with key stakeholders to provide system support, as needed (e.g., system migrations due to acquisitions or system replacements/upgrades)
- Managing new vendor/law firm e-billing set-up and onboarding processes
- Maintaining electronic timekeeper records and rate information as well as assisting with annual rate increase process
- Partners with Legal Finance to maintain alignment regarding critical financial processes to effectively support division objectives
- Demonstrates strong understanding of Outside Counsel Management operations and provides support as needed
- Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop timely issue resolution processes
- Communicates and interacts with colleagues across all levels of the Legal Division, including senior Legal leadership

**Minimum Education/Experience Required**:

- Bachelor’s degree or related experience

**Additional Job Requirements/Qualifications**:

- High degree of professionalism and ability to discreetly handle confidential information
- Consistent and strong attention to detail, good judgement, and strong time management skills
- Ability to work under mínimal supervision on day-to-day activities and under general guidance for ad hoc tasks
- Strong written and oral communication skills
- Excellent interpersonal and customer service skills
- Working knowledge of e-billing systems/software preferred
- MDG, SAP, Symphony experience preferred

**Job Type**: Contract

Pay: $30.00 - $33.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Experience level:

- 4 years
- 5 years

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work setting:

- In-person

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Microsoft Excel: 5 years (preferred)
- Reviewing Legal invoices: 5 years (preferred)
- SAP: 5 years (preferred)
- conducting financial analysis: 4 years (preferred)
- Working knowledge of e-billing systems/software: 4 years (preferred)
- validating invoices for compliance: 5 years (preferred)

Ability to Commute:

- North Chicago, IL 60064 (required)

Work Location: In person

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