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Analyst Inventory

4 months ago

North Chicago, United States AbbVie Full time

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

The inventory analyst will work with the Senior Inventory Analyst to support day to day inventory and warehousing operations. The analyst will own the inventory reconciliation process between AbbVie and the 3pls in the US, drive continuous improvement initiatives to ensure efficiency and predictability, and further enhance the capability to project and optimize inventories across our key supply chains. Finally, the analyst will enable accurate inventory data availability for all key stakeholders and enable benchmarking between brands to drive best-in-class at all levels of the organization.

  • Support the Senior Inventory Analyst with key performance indicators (KPI), invoicing, SAP reporting, 3PL system reporting, SOP review, Investigation Review and any other distribution related task as detailed below and as required.
  • Maintain a cycle count matrix schedule, based on product ABC categorization.
  • Ensure routine cycle counting process and schedule is followed by the 3PLs- i.e., counts are completed, documentation is received (perpetual inventory, screen shots, summaries, etc), reviewed and approved.
  • All adjustments due to cycle count discrepancies are summarized for review and approval by Finance prior to making any adjustments.
  • Track and trend all adjustments need to align the inventory.
  • File all supportive matrix cycle count documentation for future review by auditors.
  • Be present at 3PL for financial audit purposes and ensure all requested documentation is provided in a timely and thorough manner.
  • Request and follow through on ad-hoc counts at 3PL.
  • Review and file all other types of counting documentation from 3PLs (pick line audits, ad-hoc counts, etc.).
  • Monitor and ensure accuracy of all customer inquiry investigations (OS/SS/Incorrect shipments).
  • Run the daily inventory reconciliation report between 3PL and AbbVie systems. Identify new discrepancies and follow up with internal stakeholders, 3PL or Global Information Technology teams to get timely and accurate resolution. Track and trend inventory reconciliation issues.
  • Monitor electronic data interchange message (IDOC) failures between AbbVie and 3PL inventory management systems and process these message failures as approved but Global Information Technology.
  • Support financial audits by requesting shipping documentation and running reports in SAP.
  • Complete month-end analysis of inventory KPIs, as well as order accuracy and returns.
  • Run other daily reports including completed daily outbound deliveries and returns reconciliation between SAP and 3PL.
  • Complete daily verification of outbound deliveries.
  • Support AbbVie Order Management team for order cancellations, batch determination, completing transactions in SAP for medical devices with asset values, etc.
  • Provide monthly 3PL invoicing reconciliation reports related to pallet storage, outbound deliveries, etc.
  • Review and analyze other reports as needed.
  • Created manual proforma invoices for passive shipper return when required.
  • Review destruction requests for accuracy and prepare destruction lists to send for financial approval.
  • Track all destruction orders to ensure process is followed and all supportive documentation is received and filed according to the SOPs. Approve destruction invoices.
  • Analyze, review, log, request credits, process and approve all 3PL invoices.
  • Drive the short dated/excess inventory review process to mitigate any risk on obsolescence and/or collaborate with finance to create reserves.

Qualifications

  • Bachelor’s degree in quantitative/analytical related discipline (Engineering, Supply Chain, Logistics, Business, Economics or Information Systems)
  • Knowledge of SAP
  • Strong cross functional collaboration with supply chain users is essential
  • Excellent written and oral English communication skills are required
  • Excellent helicopter view as well as deep dive analytical skills are required
  • Minimum 3+ years’ experience in Supply Chain with Inventory Management, Logistics and Warehousing
  • Ability to travel domestically

Key Stakeholders:

  • Global Functional SC and GDL leadership, 3PLs, Brand, Planning, Distribution, Warehousing, Logistics, BTS, and Business Strategy Analytics

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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  • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

  • This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

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AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.