Administrative Assistant

3 weeks ago

San Francisco, United States Montessori House Of Children Full time

**Organization History**:
We are a well-established Montessori Preschool based in the heart of San Francisco since 1976. We provide a high-quality, early childhood education and fostered a culturally responsive and inclusive learning environment for all families.

Dr. Maria Montessori, Italy's first female doctor, opened Casa dei Bambini (Children's House) in order to provide a high-quality education to low-income families in Rome. Montessori House of Children prides itself on sustaining Dr. Montessori's mission and legacy by opening our doors to all families in our community despite socioeconomic status and cultural and ethnic background.

**Job Duties**:

- Ensure the health and safety of all children and staff members while on the school’s campus
- Perform administrative duties including copying, scanning, and mailing
- Track dates, deadlines, and maintain the calendar
- Answer and direct incoming phone calls
- Maintaining office supplies, school supplies for educators, and any other supplies needed for classrooms and office
- Maintain all student files. Children’s files are confidential but are open to the inspection of the Department of Social Services.
- Assist educators in supervising children using bathrooms, assist during naps and in the play area or inside the classroom to meet ratio requirements.
- Ability to substitute for teaching staff in the event of their absence.
- Maintaining good family and client relations, assist with scheduling tours, and confirming tours for prospective families
- Preparing enrollment packets for potential families, setting up children’s files, and ensuring all necessary forms are filled out and returned prior to child’s start date
- Other duties and responsibilities as required or assigned

**Position Qualifications**:

- At least 6 ECE Units Required
- Proven office management, administrative or assistant experience
- Excellent time management skills and ability to multitask and prioritize work
- Knowledge of office management responsibilities, systems, and procedures
- Strong organizational and planning skills
- Excellent written and verbal communication skills
- Computer skills and knowledge of office software packages
- TB Clearance
- CPR and First Aid certified completed upon first 90 days of hire
- Physical and TB test
- Proof of immunizations
- Valid Mandated Training Certificate
- Experience in working with the Children's Council of SF an added advantage.
- Possession of a valid Site Supervisor Permit acceptable to Community Care Licensing Division of the Dept of Social Service, California a distinct advantage.

**Benefits**:

- Paid Time Off
- Health Insurance
- Advancement Opportunities within the organization

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

License/Certification:

- CPR Certification (preferred)
- Child Development Associate Certification (preferred)

Ability to Relocate:

- San Francisco, CA 94109: Relocate before starting work (required)

Work Location: In person

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