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Maintenance Coordinator, Administrative Assistant

1 month ago

Arcadia, United States SD Investments & Management LLC Full time

Thank you for viewing our job posting.

We are a family owned property management company looking for an experienced maintenance coordinator. There will also be some clerical work involved. We manage all types of real estate ranging from apartments to hotels. We primarily use Appfolio, but we also use other management software. Familiarity with Microsoft, Chrome, iOS and Android business software is recommended.

**Duties and Responsibilities**:

- Taking all incoming calls to the main office line.
- Assigning work orders to the appropriate maintenance staff, or outside vendor.
- Updating various Excel reports and work order reports with photos of completed work.
- Being held completely accountable for closing work orders resulting from city code enforcement.
- Prioritizing maintenance work orders as needed to meet deadlines or urgent tenant health issues.
- Communicate effectively with the maintenance supervisor and other management staff using WhatsApp group messaging.
- Ordering materials as needed to complete work orders via Amazon, HD Supply, etc.
- Assisting with the overall needs of the maintenance personnel and their responsibilities.
- Scheduling routine property inspections and coordinating with all staff and tenants to complete property wide inspections.
- Assisting with Bank Reconciliations by using bank statements to match transactions in AppFolio Property Manager.
- Developing 3 Day Notices monthly or as needed and sending them to a supervisor for review.

Job Requirements:

- Speak English AND Spanish fluently
- Have at least High School Diploma

Make sure to include a resume. The pay rate can vary based on your experience, but will include employer full pay of Kaiser health insurance.

Thank you.

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Property management: 1 year (preferred)

Work Location: In person

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