Executive Assistant

4 weeks ago

Pewaukee, United States Waukesha County Technical College Full time

**Description**:
Waukesha County Technical College (WCTC) is seeking a highly organized, dynamic, and professional Executive Assistant to provide comprehensive support to the Office of Belonging, Access, and Cultural Engagement (BACE) supporting our Global Education efforts and the Office of External Relations and Marketing. This pivotal role requires a blend of administrative expertise, excellent communication skills, and the ability to manage multiple priorities with discretion and professionalism.

For the past 100 years, WCTC has played an integral role in the economic engine of Waukesha County and southeastern Wisconsin. The College has set forth a new trajectory to change higher education in the region. Because of this, WCTC has seen growth in both student enrollment and facility expansion. Be a part of a vibrant and dynamic community by joining us in shaping the future of education and making a meaningful impact on our students and community.

**Characteristic Duties and Responsibilities (include, but not limited to)**:

- Prepare and generate routine, special and/or one-time reports including conclusions and recommendations. Maintain records varying in complexity, entering data and retrieving/selecting relevant information from a variety of sources. Develop and maintain a filing system.
- Maintain calendar and anticipate ways in which executive time may be saved. Schedule appointments and meetings. Establish appointment priorities, reschedule or refuse appointments or invitations. Make arrangements for conference rooms and A/V equipment. Note commitments made by executive during meetings and arrange for follow up or implementation. Make travel arrangements.
- Assist in the planning and coordination of on
- and off-campus meetings, events and/or workshops.
- Order, expedite and verify receipt of supplies and materials, and maintain inventory; prepare invoices for purchasing.
- Assist in the verification, preparation, submission and tracking of expense reports. Assist in the preparation, reconciliation and general maintenance of the budget. Process budget transfers and journal entries.
- Answer and screen telephone calls, take and relay messages, provide information, route calls to appropriate party and place outgoing calls. Greet and interact with students, faculty and staff. Receive visitors, ascertain nature of business and direct appropriately.
- Open, read and route incoming mail. Summarize the content of incoming materials and draw attention to important information or conflict. Prepare outgoing mail.
- Assume responsibility for maintenance of office equipment, including computers, copy machines, printers, etc.
- Participate in and contribute to assignments and special projects of a similar nature and level.

**Minimum Qualifications**:
**Required Knowledge, Skills and Abilities**:

- Effective interpersonal communication skills - oral, written and listening.
- Organizational and time management skills.
- Ability to attend closely to detailed work, completing and maintaining a high level of accuracy.
- Ability to multi-task and work on several projects simultaneously.
- Ability to work independently and as part of a team.

**Educational and Experience Requirements**:

- Associate’s degree.
- Two years of administrative support experience showing a progression of responsibilities.

**Supplemental Information**:
***1. Resume** **_(required)_
2. Cover letter _(required)_

**Hours**
Hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

This position has a start date of Monday, 7/15/2024.

**Interviews**
Selected applicants will be invited to an on-campus interview on Tuesday, June 18th, 2024.

**WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to**:

- Competitive compensation
- Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
- Generous time off and holiday schedule
- Eligibility in the Wisconsin Retirement System (ETF)
- Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
- Well-being activities to support personal and professional well-being
- Collaborative and supportive team environment

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