Executive Assistant-student Services

3 weeks ago

Pewaukee, United States Waukesha County Technical College Full time

**Description**:
The Executive Assistant to the Vice President of Student Services plays a crucial role in supporting both the Vice President and the Assistant Vice President in their leadership activities. This position requires exceptional critical thinking skills to efficiently coordinate a wide range of responsibilities with the diverse stakeholders who interact with the Student Services division.

For the past 100 years, WCTC has played an integral role in the economic engine of Waukesha County and southeastern Wisconsin. The College has set forth a new trajectory to change higher education in the region. Because of this, WCTC has seen growth in both student enrollment and facility expansion. Be a part of a vibrant and dynamic community by joining us in shaping the future of education and making a meaningful impact on our students and community.

**Characteristic Duties and Responsibilities (include, but not limited to)**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Prepare and generate routine, special and/or one-time reports including conclusions and recommendations. Maintain records varying in complexity, entering data and retrieving/selecting relevant information from a variety of sources. Develop and maintain a filing system.
- Maintain calendar and anticipate ways in which executive time may be saved. Schedule appointments and meetings. Establish appointment priorities, reschedule or refuse appointments or invitations. Make arrangements for conference rooms and A/V equipment. Note commitments made by executive during meetings and arrange for follow up or implementation. Make travel arrangements.
- Assist in the planning and coordination of on
- and off-campus meetings, events and/or workshops.
- Order, expedite and verify receipt of supplies and materials, and maintain inventory; prepare invoices for purchasing.
- Assist in the verification, preparation, submission and tracking of expense reports. Assist in the preparation, reconciliation and general maintenance of the budget. Process budget transfers and journal entries.
- Answer and screen telephone calls, take and relay messages, provide information, route calls to appropriate party and place outgoing calls. Greet and interact with students, faculty and staff. Receive visitors, ascertain nature of business and direct appropriately.
- Open, read and route incoming mail. Summarize the content of incoming materials and draw attention to important information or conflict. Prepare outgoing mail.
- Assume responsibility for maintenance of office equipment, including computers, copy machines, printers, etc.
- Participate in and contribute to assignments and special projects of a similar nature and level.

**Minimum Qualifications**:
**REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES**:

- Effective interpersonal communication skills - oral, written and listening
- Organizational and time management skills
- Ability to attend closely to detailed work, completing and maintaining a high level of accuracy
- Ability to multi-task and work on several projects simultaneously
- Ability to work independently and as part of a team

**EDUCATIONAL AND EXPERIENCE REQUIREMENTS**:

- Associate’s degree
- Two years of administrative support experience showing a progression of responsibilities

**Supplemental Information**:
The Executive Assistant-Student Services is part of the Student Services department and will report to the Vice President of Student Services.

This position is fulltime, non-exempt, and eligible for benefits. Position has an anticipated start in mid July/early August.
**
Application Details**:
**Interviews**:
Depending on amount of applicants, there may be preliminary zoom screens the week of June 24th.

**WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to**:

- Competitive compensation
- Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
- Generous time off and holiday schedule
- Eligibility in the Wisconsin Retirement System (ETF)
- Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
- Well-being activities to support personal and professional well-being
- Collaborative and supportive team environment

  • Executive Assistant to The President

    2 weeks ago

    Pewaukee, United States Waukesha County Technical College Full time

    **Description**: Waukesha County Technical College (WCTC) is seeking a highly organized, dynamic, and professional Executive Assistant to provide comprehensive support to the WCTC President, Richard Barnhouse. This pivotal role requires a blend of administrative expertise, excellent communication skills, and the ability to manage multiple priorities with...

  • Executive Assistant to The President

    1 week ago

    Pewaukee, Wisconsin, United States Waukesha County Technical College Full time

    Description:Waukesha County Technical College (WCTC) is seeking a highly organized, dynamic, and professional Executive Assistant to provide comprehensive support to the WCTC President, Richard Barnhouse. This pivotal role requires a blend of administrative expertise, excellent communication skills, and the ability to manage multiple priorities with...

  • Executive Assistant

    3 weeks ago

    Pewaukee, United States Waukesha County Technical College Full time

    **Description**: Waukesha County Technical College (WCTC) is seeking a highly organized, dynamic, and professional Executive Assistant to provide comprehensive support to the Office of Belonging, Access, and Cultural Engagement (BACE) supporting our Global Education efforts and the Office of External Relations and Marketing. This pivotal role requires a...

  • Executive Administrative Assistant

    4 weeks ago

    Pewaukee, United States Harken, Inc. Full time

    Harken works hard to be the technological leader in deck hardware, winches, and hydraulics. Harken's core strength in its historic niche is matched with opportunities for growth as it expands to offer a growing assortment of safety and rescue equipment and services from its Harken Industrial division, focusing on its core objective to become the world's best...

  • Executive Administrative Assistant

    2 weeks ago

    Pewaukee, United States Harken, Inc. Full time

    Harken works hard to be the technological leader in deck hardware, winches, and hydraulics. Harken's core strength in its historic niche is matched with opportunities for growth as it expands to offer a growing assortment of safety and rescue equipment and services from its Harken Industrial division, focusing on its core objective to become the world's best...

  • Executive Administrative Assistant

    2 weeks ago

    Pewaukee, United States Harken, Inc. Full time

    Harken works hard to be the technological leader in deck hardware, winches, and hydraulics. Harken's core strength in its historic niche is matched with opportunities for growth as it expands to offer a growing assortment of safety and rescue equipment and services from its Harken Industrial division, focusing on its core objective to become the world's best...

  • Student Support CRM Specialist-LTE

    6 days ago

    Pewaukee, United States InsideHigherEd Full time

    DescriptionThis position will serve as a “Power User” for WCTC’s Retention technology solution and provide analytical support, evaluation correlated student performance monitoring, integrated advising analytics, research support, and data interpretation to identify strategies to improve student success and outcomes. Responsibilities include grant data...

  • Executive Director

    3 days ago

    Pewaukee, United States The Waters Full time

    The mission of The Waters is 'To create a sense of community where everyone THRIVES'.We recognize that every team member is a direct reflection of The Waters. Attracting and investing in professional, caring, and compassionate team members is essential to our mission. We want our team members to feel inspired and to THRIVE, just as our residents do.Why The...

  • Director of Housing Community Operations

    1 week ago

    Pewaukee, Wisconsin, United States Get It Recruit - Executive Full time

    Join Our Dynamic Real Estate Management TeamWelcome to our renowned third-party management firm committed to fostering thriving communities nationwide. With a rich history dating back to 1986, our exceptional value delivery has solidified our position as a trusted ally in the real estate industry. Our diverse portfolio includes multifamily, single-family...

  • Global Services Mr Technical Instructor

    4 weeks ago

    Pewaukee, United States GE HEALTHCARE Full time

    **Roles and Responsibilities** - Work integrally with associated Product Engineering, Service Methods, and Field Service teams to create, manage, coordinate, and deliver training (globally) to internal and external partners and customers. This will include select duties as content developer, trainer, and registrar. - May include direct people management...

  • Sales Executive

    1 month ago

    Pewaukee, United States recruitAbility Full time

    Our client is a rapidly growing company providing large-scale, interactive, educational models of the human anatomy to promote health education and healthy lifestyles. The exhibits are created in collaboration with board-certified medical professionals to ensure accuracy and convey valuable information. They offer a platform for companies and organizations...

  • Executive Recruiter and Corporate Coordinator of Fringe Benefits

    2 months ago

    Pewaukee, United States Venturedyne Ltd Full time

    Job DescriptionJob DescriptionThis position will work with management to identify/recruit for the executive-level needs throughout the corporation and will also assist in the overall administration of the corporation's benefit programs. Basic job duties for the recruiting portion of this position include (but are not limited to) writing detailed job...

  • Executive Recruiter and Corporate Coordinator of Fringe Benefits

    4 weeks ago

    Pewaukee, United States Venturedyne Ltd Full time

    Job DescriptionJob DescriptionThis position will work with management to identify/recruit for the executive-level needs throughout the corporation and will also assist in the overall administration of the corporation's benefit programs. Basic job duties for the recruiting portion of this position include (but are not limited to) writing detailed job...

  • Inside Sales Account Executive

    2 months ago

    Pewaukee, United States Chris Lueth Agency Full time

    Job DescriptionJob DescriptionTime to take your amazing consultative sales, customer service skills and experience and join our growing Team! We are a local insurance agency, located in Pewaukee WI seeking motivated outgoing personality that can bring their passion for helping people find the right protection to our Agency. We are an innovative and driven...

  • Assistant Service Center Manager

    1 month ago

    Pewaukee, United States Valvoline Inc. Full time

    Geared for the Driven At Ivy Lane Corp, a franchisee of Valvoline Instant Oil ChangeSM (VIOC), it all starts with our people. We demonstrate that belief every day by living a safety culture that protects our team members and guests. Our drive-thru oil change experience lets you stay in your vehicle. Plus, we've stepped up extra safety measures in line with...

  • Assistant Service Center Manager

    4 weeks ago

    Pewaukee, United States Valvoline Inc. Full time

    Geared for the Driven At Ivy Lane Corp, a franchisee of Valvoline Instant Oil ChangeSM (VIOC), it all starts with our people. We demonstrate that belief every day by living a safety culture that protects our team members and guests. Our drive-thru oil change experience lets you stay in your vehicle. Plus, we've stepped up extra safety measures in line with...

  • Program Specialist

    3 weeks ago

    Pewaukee, United States CESA 1 Full time

    **ABOUT CESA #1** As a regional agency, we're dedicated to transforming the landscape of learning through our comprehensive array of services. From staffing solutions for schools, to empowering educators with top-notch professional learning experiences, and providing direct support to students, we're on a mission to unlock the full potential of every...

  • Case Manager

    1 week ago

    Pewaukee, Wisconsin, United States Wisconsin Community Services Full time

    Job Responsibilities:Position Summary: Case management with intensive support, supervision and monitoring of released Huber inmates and others as determined by court officials participating in the Day Report Center (DRC), an alternative to incarceration for adult offenders eligible for release with electronic monitoring.Essential Functions: Responsible for a...

  • Case Manager

    4 weeks ago

    Pewaukee, United States Wisconsin Community Services Full time

    Job Responsibilities: Position Summary: Case management with intensive support, supervision and monitoring of released Huber inmates and others as determined by court officials participating in the Day Report Center (DRC), an alternative to incarceration for adult offenders eligible for release with electronic monitoring. Essential Functions: ...

  • Case Manager

    4 weeks ago

    Pewaukee, United States Wisconsin Community Services Full time

    Job Responsibilities: Position Summary: Case management with intensive support, supervision and monitoring of released Huber inmates and others as determined by court officials participating in the Day Report Center (DRC), an alternative to incarceration for adult offenders eligible for release with electronic monitoring. Essential Functions: ...