Benefits and Payroll Administrator

4 weeks ago

Baltimore, United States Healthcare Access Maryland Inc Full time

We are currently seeking an experienced **Benefits and Payroll Administrator **for our Baltimore Maryland based non-profit organization**. **The Benefits and Payroll Administrator is responsible for the comprehensive administration of all employee benefits, including health, dental, vision, life insurance, disability benefits, and retirement plans. It serves as the primary point of contact for employee inquiries, ensuring effective communication and management of benefits and payroll systems. The Administrator acts as a liaison between employees, management, external brokers, and vendors to manage benefits administration and communication while ensuring compliance with all federal, state, and local regulations. Additionally, the Administrator oversees payroll processing, updates payroll records, and coordinates with finance and accounting vendors to ensure accurate and timely payroll operations. Through these functions, the Benefits and Payroll Administrator supports the organization's goal of maintaining a motivated workforce by managing systems that ensure their well-being and financial security, thereby fostering a productive work environment.

**ESSENTIAL DUTIES**
**The primary responsibilities of this position are**:

- Manage the entire scope of employee benefits programs, including health, dental, vision, life insurance, and disability benefits. Administer retirement plans, serve as the primary contact for employee inquiries, and conduct orientations and educational programs during enrollment.
- Prepare payroll data for processing, reconcile payroll discrepancies, and ensure accurate reporting and documentation for audits.
- Oversee and process payroll changes such as salary adjustments, bonuses, deductions, and other compensatory components. Ensure all payroll processes are accurate, comply with company policies, and are executed in a timely manner.
- Act as the intermediary between the company and external benefits brokers or vendors. Coordinate negotiations and resolve issues with benefits coverage, claims, and premiums.
- Regularly communicate with employees and management about payroll and benefits updates, changes, and deadlines. Train employees on utilizing online systems to access pay stubs, enroll in benefits, and update personal information.

**Additional duties and responsibilities**:
Benefits Administration
- Administer employee benefits programs such as health, dental, vision insurance, retirement plans, life insurance, and disability benefits.
- Serve as the primary point of contact for employee inquiries regarding benefits policies and individual coverage questions.
- Conduct benefits orientation and educational programs for new hires during annual enrollment.
- Keep up-to-date records of employee participation in all benefits and retirement programs.

*
Vendor Coordination*
- Act as the liaison between the company and external benefits brokers or vendors to ensure effective benefits management.
- Coordinate with brokers to resolve issues related to benefits coverage, claims, and premiums.

**Payroll Processing**
- Collect, compile, and enter payroll data using appropriate software, ensuring accurate processing of payroll deductions for taxes, benefits, and other deductions.
- Prepare and review payroll reports for accuracy and completeness before submission for processing.
- Coordinate with finance and accounting teams to reconcile payroll data and to ensure proper accounting of wages, benefits, and taxes.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

**Payroll and Salary Changes**

*
- Manage and process payroll changes, including salary adjustments, bonuses, deductions, and other compensatory components.
- Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, job titles, and department/ division transfers.
- Ensure all payroll changes are processed accurately and in a timely manner, in accordance with company policies and regulations.

**Communication and Training**

*
- Communicate regularly with employees and management regarding payroll and benefits updates, changes, and deadlines.
- Train employees on using online portals or systems for viewing pay stubs, benefits enrollment, and updating personal information.

**QUALIFICATIONS**:
**Education, Experience, Certifications and Licensures**:

- Bachelor's degree in human resources, finance, business administration, or related discipline, or equivalent work experience.
- Minimum of three years of experience in benefits administration and payroll processing.
- Proven experience working with HRIS and payroll systems. Paycom experience preferred.
- Strong background in managing multiple benefits programs, including health, dental, vision, and retirement plans.
- Experience in handling confidential and sensitive information with discretion.

**KNOWLEDGE, SKILLS & ABILITIES**
- Must maintain a high degree of confidentiality.
- Strong attenti

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