Front Desk Supervisor

1 week ago

San Diego, United States UC San Diego Health Full time

Payroll Title:

- AMBUL CARE ADMSTN SUPV 1
- Department:

- Eating Disorder Clinic
- Hiring Pay Scale
- $67,200.00 - $93,400.00 / Year
- Worksite:

- Executive Drive
- Appointment Type:

- Career
- Appointment Percent:

- 100%
- Union:

- Uncovered
- Total Openings:

- 1
- Work Schedule:

- Days, 8 hrs/day, Variable**#127854 Front Desk Supervisor***:Extended Deadline: Wed 5/8/2024**

**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**

**This posting has been slightly modified.**

**DESCRIPTION**:
Under general supervision, the incumbent will work as the Front Desk Supervisor responsible for the supervision and direction of all day to day front desk administrative activities of the UC San Diego Health Eating Disorders Center. The front desk supervisor serves as a resource for staff, patients, and physicians. The incumbent will supervise the junior front desk staff’s activities including but not limited to: checking-in patients, creating and maintaining current patient information in Epic, coordinating purchases and monitoring office and clinic supplies, maintaining provider schedules and assisting Insurance team with obtaining proper documentation and collection of co-pays and processing work orders for needed repairs.

The incumbent provides training to the front desk staff. Supervise the day to day smooth operation of administrative functions including long and short range administrative needs. Provide support for planning and offer recommendations/resolution to problems. Monitor staff productivity and balance staff assignments for effective service delivery. Assess educational and training needs of staff and facilitate staff development. Create and maintain admin staff schedule; lead weekly admin team meetings and serve as liaison and primary contact for department Epic users. Oversee weekly deposits. Provide comprehensive customer service and manages various patient related affairs. Procure various supplies, office furniture and other Department needs using Health Systems purchasing tools such as Aperek, Procurement Card and PO’s. Manage and oversee all Facility Engineering requests. Other duties and special projects as assigned.

**MINIMUM QUALIFICATIONS**:

- Bachelor's Degree in a related area and three (3) or more years of relevant supervisory experience OR Seven (7) or more years of relevant experience/education.
- Epic experience.
- Thorough knowledge of clinical practice management.
- Demonstrated organizational skills and ability to prioritize tasks.
- Demonstrated leadership skills.

**PREFERRED QUALIFICATIONS**:

- Experience working with UC San Diego Health.
- Proficient in the following: Outlook, Word, Teams and Excel.
- Familiar with UC Health purchasing systems.

**SPECIAL CONDITIONS**:

- Must be able to work various hours as the clinic is open 6 days a week.
- Must be able to work occasionally on Saturdays.
- Pay Transparency Act_

Annual Full Pay Range: $67,200 - $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 - $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

**If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.**

**If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.**

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Com

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