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Office Support

4 months ago

Boston, United States Canon Business Process Services, Inc. Full time

Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries, preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.

**Responsibilities**:

- Set-up conference room for scheduled meetings
- Disassemble conference room and store furniture and equipment
- Organize and distribute supplies to client employees as detailed in job requests
- Monitor inventory of equipment and supplies
- Receive catering orders from vendors
- Prepare food for delivery
- Prepare food for delivery to conference rooms by placing on service carts
- Food service setup in conference room as per order details
- Ensure timely delivery of all catering orders
- Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
- Clean and organize conference room by removing food and catering supplies
- Clean tabletops, phones and dry erase boards

Additional responsibilities may include:

- Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
- Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy/completeness
- Clean, stock, and organize pantries with appropriate items
- Order food and beverages for meetings / functions when needed
- Clean-up meeting spaces at conclusion of meeting

**Qualifications**:

- High school Diploma or equivalent
- 3 years of related experience
- Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
- Excellent customer service, professional attitude and appearance are a must
- Ability to work overtime & meet deadlines

Pay: $28.75 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: In person