Project Administrator

2 weeks ago

Rockville, United States James G. Davis Construction Full time

DAVIS Construction is the largest general contractor that solely serves the MidAtlantic region, with offices in Rockville, MD and Philadelphia, PA. Voted on by our employees, DAVIS has been consistently recognized as a Best Place to Work by the _Washington Business Journal _since the program's inception in 2007. At DAVIS, we embrace and value diversity as a strength and are committed to intentionally building a workplace where our employees are provided the necessary support to be successful. We became an employee-owned company in 1990 and still are today, sharing profits with our employees through our Employee Stock Ownership Plan (ESOP).

The Project Administrator is responsible for assisting Project Management and Field Management Teams with administration tasks. Position includes daily time management skills and to see tasks through to successful completion.

**HERE’S WHAT YOU GET TO DO**:
**Safety**
- Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, and federal laws to include all subcontractors

**Technical Knowledge**
- Provide overall administrative support to project teams
- Schedule meetings, order lunches, maintain conference rooms, order office supplies from Office Services
- Manage logistics of project meetings - setup meeting rooms, make packets for attendees, document meeting minutes, and order refreshments
- Assist in adding information utilizing Deltek Vision with Opportunity tracking, resource management, and tasks to support the Project Executive / Vice President
- Ensure the project folders have the updated drawings
- Collect closeout documents including O&M’s, warranties, as-built drawings and LEED documentation
- Assist in the subcontractor bidding process
- Assist Project Coordinator with management of all project documents, electronically post and update drawings with RFIs and submittal including providing interface with and support field operations staff with construction document management, daily field report management and other field related duties
- Prepare and monitor tracking logs for contract documents, submittals, shop drawings, requests for information (RFI’s), change orders, material deliveries, LEED Documentation and other quality control
- Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents as required
- Take progress photos and save onto server; issue a photo report, as necessary
- Create, and update, project directories in Outlook
- Collect, review and log Certified Payroll, as necessary
- Assist in the completion of expense reimbursements and timecards for the project team
- Perform other duties as assigned

**Quality of Work**
- Using DAVIS standards, review and prepare proper submittals and project deliverables to comply with contract documents
- Assists with quality control and deficiency logs utilizing Latista, or similar software
- Learn and coordinate with other project team members to assure adherence to Best Practices

**Commitment**
- Takes the necessary steps in following tasks through to completion
- Participate with the retention and recruiting of current and future DAVIS employees

**Cooperativeness & Teamwork**
- Actively participate and promote a collaborative environment with owners, property managers, design team members, co-workers, subcontractors, vendors and other contractors to enhance effective communication
- Exhibit and promote the proper teamwork approach with all individuals and companies on the project

**Communication**
- Develop strong relationships with project team
- Exhibit and promote the proper project team communication both internally and externally throughout the preconstruction and construction process

**Problem Solving**
- Identify, recognize and resolve project issues as necessary to support project team
- Develop skills by soliciting project team member help to write a fully coordinated RFI in order to offer solutions and field information to the design team
- Implement solutions in a timely manner

**Planning & Organization**
- Manage project priorities and execute tasks effectively
- Organize workflow, workspace, files and resources effectively
- Plan for future tasks and projects

**Timeliness**
- Demonstrate punctuality and fulfill attendance expectations
- Execute timeliness of project specific duties

**Management & Leadership**
- Assist in the organization and education of project team members
- Participate in regularly scheduled project staff meetings

**HERE’S WHO YOU ARE: (REQUIRED)**
- Previous administrative support experience preferred
- Decision making, research and analytical problem solving skills*
- Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently*
- Possess strong verbal and written communication skills, and interact effectively at all levels within the organization*
- MS Office
- Microsoft Word, Excel, Powe

  • Project Administrator

    2 months ago

    Rockville, United States Matos Builders LLC Full time

    Job DescriptionJob DescriptionSalary: The Project Administrator will assist the project managers with administrative tasks related to property management and construction tasks. These tasks include the following: Tracking funds and contract amounts remaining for each task order. Notify owner prior to additional funds needed so that the next option/mod can...

  • Assistant Project Manager-Administration

    1 month ago

    Rockville, United States Paragon Full time

    Description JOB SUMMARY The Assistant Project Manager (APM-Administration) will support the Program Manager by overseeing administrative aspects of security operations at the assigned Client facility. This position will make decisions and act on behalf of the Project Manager (PM) and Assistant Project Manager (APM) -Operations in their absence; and manage...

  • Assistant Project Manager-Administration

    4 weeks ago

    Rockville, United States Paragon Security Systems Full time

    JOB SUMMARY The Assistant Project Manager (APM-Administration) will support the Program Manager by overseeing administrative aspects of security operations at the assigned Client facility. This position will make decisions and act on behalf of the Project Manager (PM) and Assistant Project Manager (APM) -Operations in their absence; and manage all aspects...

  • Administrator: Special Projects

    2 weeks ago

    Rockville, United States Brimble & Clark: Luxury Custom Menswear Full time

    ADMINISTRATOR: SPECIAL PROJECTS (LUXURY FASHION BRAND) ($25/hr): We are a decade-old luxury clothing brand catering to elite business leaders, executives of major corporations, professional athletes, celebrities and young professionals. Located at our beautiful DC showroom just off K-Street near the Apple Store, trendy restaurants and Capital One Arena -...

  • Construction Administrator

    4 weeks ago

    Rockville, United States Centurion Selection Full time

    **Construction Administrator - Rockville, MD - $50,000 - $70,000** **The Role** **Responsibilities**: - Works with Project manager to compile subcontracts and material contracts for approval, distribution, and execution during Project Buyout - Assist in execution of change orders - Provide W-9’s and COI’s to Accounting to setup new Subs and Vendors -...

  • Contract Administrator

    4 weeks ago

    Rockville, United States Hire10 Full time

    We are seeking a highly organized and detail-oriented Contract Administrator to join our client's team. In this role, you will provide crucial support to the Project Manager and Project Team in the day-to-day administrative operations of their respective projects. You will collaborate closely with various stakeholders, including the VP of Construction,...

  • Contract Administrator

    1 month ago

    Rockville, United States Hire10 Full time

    We are seeking a highly organized and detail-oriented Contract Administrator to join our client's team. In this role, you will provide crucial support to the Project Manager and Project Team in the day-to-day administrative operations of their respective projects. You will collaborate closely with various stakeholders, including the VP of Construction,...

  • Contract Administrator

    2 weeks ago

    Rockville, Maryland, United States Hire10 Full time

    We are seeking a highly organized and detail-oriented Contract Administrator to join our client's team. In this role, you will provide crucial support to the Project Manager and Project Team in the day-to-day administrative operations of their respective projects. You will collaborate closely with various stakeholders, including the VP of Construction,...

  • Administrative Coordinator

    4 weeks ago

    Rockville, United States Schechter Reed Full time

    Job DescriptionJob DescriptionOur client, a rapidly growing independent, fee-only advisory firm in Rockville, MD is looking for an onsite Administrative Coordinator who is excited to learn and grow within the firm.**Candidates must live within 25 miles of Rockville, MD as this is an onsite position.What you will be doing:Reception Duties: Answering phones,...

  • Office Administrator

    3 weeks ago

    Rockville, United States Pioneer Power Group Full time

    Office Admin - part-time Pioneer Power Group is one of the leading electrical engineering firms in the Mid-Atlantic for Power System Studies and we are looking to add to our team. We are a talented team with a focus on customer care and we provide solutions to customers within the electrical industry to build or renovate facilities across the nation. We are...

  • Administrative Coordinator

    4 weeks ago

    Rockville, United States Schechter Reed Full time

    Our client, a rapidly growing independent, fee-only advisory firm in Rockville, MD is looking for an onsite Administrative Coordinator who is excited to learn and grow within the firm.**Candidates must live within 25 miles of Rockville, MD as this is an onsite position.The Job: Reception Duties: Answering phones, greeting clients and visitors, and handling...

  • Project Coordinator

    2 weeks ago

    Rockville, United States BETAH Associates Full time

    BETAH Associates seek a highly skilled and motivated **Project Coordinator** to assist the Project Manager and the project team in support of a government client. The Project Coordinator will provide internal and client-facing support for task related to workflow tracking and progress for a health communication project. **Essential Duties &...

  • Project Manager

    2 weeks ago

    Rockville, United States BETAH Associates Full time

    BETAH Associates seek a highly skilled and motivated **Project Manager** to lead our team in managing a project team in support of a government client. This role is pivotal in ensuring the effective and efficient management of program operations, delivering exceptional results, and maintaining strong relationships with government clients, project staff, and...

  • Property Administrator

    3 weeks ago

    Rockville, United States TRANSWESTERN COMMERCIAL SERVICES, L.L.C. Full time

    The Transwestern companies together comprise a privately held, diversified real estate services, investment management and development organization. A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. It’s simple. We start...

  • Junior Project Manager

    2 weeks ago

    Rockville, United States Critical Systems, LLC Full time

    **The Opportunity** Provide support to include sales management, project support, and general administrative duties. The Junior Project Manager is responsible for supporting the growth of the Critical Systems’ sales team and is responsible for all aspects of project execution including coordination between vendors and customers, financial project...

  • Project Manager

    4 weeks ago

    Rockville, United States Sekon Full time

    **SeK**ON** has an opportunity for a **Project Manager** to join our talented and innovative team supporting the **Substance Abuse and Mental Health Services Administration (SAMHSA).** With over 25 years of mission-focused success, **SeK**ON** delivers cultural, operational, and technical transformation to support federal government customers including the...

  • Project Director

    4 weeks ago

    Rockville, United States Hendall Inc Full time

    **OVERVIEW** Hendall is seeking an experienced Project Director to lead a federal government contract focused on improving the effectiveness, efficiency, economy, and quality of services delivered to Medicare beneficiaries. The position requires exemplary communication skills, including with senior-level Government officials, and a track record of providing...

  • Project Manager

    2 weeks ago

    Rockville, United States SeKON Full time

    SeK ON has an opportunity for a Project Manager to join our talented and innovative team supporting the Substance Abuse and Mental Health Services Administration (SAMHSA). With over 25 years of mission-focused success, SeK ON delivers cultural, operational, and technical transformation to support federal government customers including the National Institutes...

  • Project Coordinator

    7 days ago

    Rockville, United States LCG, Inc. Full time

    Job DescriptionJob DescriptionLocation: Rockville, MD (Hybrid)LCG is a minority-owned technology consulting firm that has been a trusted partner to more than 40 federal agencies, including 21 of the 27 Institutes and Centers (ICs) at the National Institutes of Health (NIH). For over 25 years, LCG has brought digitization and innovation to the Health and...

  • Car Sales Administrator

    3 weeks ago

    Rockville, United States Enterprise Holdings Full time

    Enterprise Mobility has an immediate opening for a Car Sales Administrator based out of our administrative office in Rockville, MD. This position requires substantial data entry, high levels of efficiency and accuracy, and keen ability to multitask and handle multiple projects simultaneously. This position also requires the ability to prioritize effectively...