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Front Desk Coordinator/administrative Assistant

3 months ago

Capitol Heights, United States Mission of Love Charities Full time

**Core Job Functions and Responsibilities**:
The following statements reflect the general functions and responsibilities considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position.

**1. **Answer high volume of incomig phone calls, accurately routing and/or taking messages and following-tjrough as needed

**2. **Respond to clients presenting at the door throughout the day

**3. **Route incoming/outgoing mail and packages daily

**4. **Maintain reception area and conference rooms, setting up and breaking down for meetings and events as needed ensuring cleanliness and organization, and coordinating maintenance and repairs as needed

**5. **Coordinate with warehouse team on ordering, receiving, maintaining, and distributing food and supplies, ensuring compliance with health and safety regulations.

**6. **Inventory and maintain general office supplies, coordinating with Executive Assistant for ordering

**7. **Assist with intake of new clients as needed

**8. **Maintain volunteer spreadsheet

**9. **Update assigned databases

**10. **Assist with social media posts

**11. **Maintain and secure paper and electronic files

**12. **Complete other duties as assigned

**Specialized Skills and Knowledge**

**1. **Previous experience as receptionist or office assistant in an environment that includes a high volume of calls and visitors in need of immediate service;
**2. **Prioritizing, time management, and organizational skills for a fast-paced, client-focused environment.

**3. **Excellent customer service, communication, interpersonal and networking skills.

**5. **Ability to provide supportive and culturally-sensitive care to people in need.

**6. **Collaboration, facilitation, presentation and data reporting skills

**7. **Ability to build productive and professional client and business relationships.

**8. **Self-motivated and ability to work independently.

Pay: $39,000.00 - $43,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Work Location: In person