Operations Coordinator

2 weeks ago

Hollywood, United States Sunset Studios Full time

**What You'll Do**
- Help administer the collection of account receivables.
- Review account payable invoices and process them as necessary.
- Assist in processing purchase orders for operations, construction, and engineering.
- Prepare accurate tenant bill-backs and internal re-bills promptly, providing supporting materials.
- Respond promptly to tenant requests for engineering, security, production services, maintenance, janitorial services, etc., and manage the work order system for appropriate personnel.
- Assist in updating tenant and emergency contact lists and other necessary formal tenant communications.
- Assist with tenant move-in and move-out procedures, communication, and processes.
- Assist with managing maintenance and janitorial vendors to maintain a high level of presentation throughout the assigned Studio, i.e., lobby, sound stages, elevators, corridor, restroom, vacant spaces, etc.
- Manage Certificates of Insurance for vendors through 3rd party auditing system.
- Assist Operations Manager with receiving documentation for annual Operational Audit.
- Regularly inspect property's appearance, including signs, directories, elevators, corridors, restrooms, and vacant spaces, prepare punch lists, and work with contractors on repairs.
- Collection of other necessary documents for tenant files (i.e., leases, amendments, build-out, sign plans, estoppel letters, etc.).
- Assist with meeting minutes in recurring Operational meetings.
- Oversee general office duties, including ordering daily staff lunches, kitchen inventory and restock, office supply inventory and restock, collecting mail and maintaining mail room, and ensuring office presentation is clean.
- Answer single front desk phone line for Studio.
- Assist across the studio operations team, including administrative support as needed.
- Miscellaneous projects as assigned.

**What You'll Need**
- Bachelor's Degree required.
- Minimum of two years in commercial real estate or property management.
- Prior experience in production or studio operations is a plus.
- Excellent computer skills and demonstrated working knowledge of computers and software, including MS Windows, Word, Excel, and PowerPoint.
- Knowledge of basic accounting.
- Polished professional demeanor with strong communication, presentation, and interpersonal skills to interact with tenants, vendors, and other contacts.
- Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
- Ability to multi-task and work independently with a keen eye for detail.

**About Us**
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.

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