Export Coordinator

The Export Coordinator,internally referred to as Depot Traffic Coordinator, who directly reports to the Depot Manager, supports the logistical performance of the company by performing the day to day administrative operations of the depot including support services, freight dispatch activities, shipping instruction, commercial invoice submittal, and Homeland Security pre-approval. The role is essential in the effective movement of export cargo ensuring compliance with all domestic and international shipping requirements.

Joining NWCI gives you the opportunity for growth and development throughout the company, an attractive and competitive salary and benefits package, and to be part of a dynamic and diverse culture.

NWCI is a leading retailer to under-served rural communities and urban neighborhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out

northwest.ca

for more information.

Key Accountabilities

:

Manage document support for AES and BOL processing to stores

Oversee bill of lading construction and submittal that is both timely and accurate using carrier designated processes, typically web based, that meet US regulatory compliance for security and allow for the expeditious movement of cargo to the intended destinations.

Responsible for reporting compliance of US Census Department for statistical detail and US Department of Homeland Security Shippers Export documentation for cargo identification and pre-shipment clearance to destined stores in a timely manner. Requires 100% compliance to avoid penalties and disruption of cargo movement and Company bond security.

Ensure all country specific and other government documentation requirements are accurate and submitted in a timely manner.

Responsible for maintaining and running log of all HAZMAT products that ship to the stores. This includes proper HAZMAT documents from our vendors, proper IMO documents with approval from our Carriers prior to container loading and the correct HAZMAT placard(s) and placement on the container as required by DOT.

Perform documentation submittal in support of export/import for store locations

Inspect shipment reports and pallet tags for dry depot and submit via PCIT the documentation inspection request for Phyto Certification inspection for PPQ by USDA Agriculture.

Set appointment for appropriate USDA agency to approve documents for export, monitoring container load identification and submitting documents to Clearing Agents in time for Customs clearance.

Manage the CUL Reefer Log to inspect items for USDA Meat and Dairy submittal. Create applications for APHIS submittal of export documents in order to get pre-shipment certification approval to load containers where required.

Monitor 3PL responsibility of USDA Meat Inspection and sign off by inspector and veterinary approval of

submitting document to Clearing Agent in time for clearance. This includes providing copies and identifying container location of the product to our destination Agent for pre-clearing and appointment scheduling with Customs and/or other involved country agencies.

Perform local dispatching that is cost effective and timely to ensure goods arrive properly at the depot

Assemble and organize shipments, ensuring accurate detail, analyzing shipment particulars for the obtainment of competitive quotes meeting service level agreements.

Manage expectation of vendor and carrier partners, communicating routing instructions for timely delivery and acceptance at our depots.

Collaborate with the Category Management team to ensure proper traffic details are in place, purchase orders reconcile with actual vendor activity, and freight burdens cover the actual freight expenses.

Manage outbound shipments

Make bookings and keep knowledge of vessel schedules and port events that are related with the transportation of containers.

Maintain good communication with warehouse loaders and truckers to keep a continuous flow of goods.

Create all documentation, such as invoices, EEI’s, shipping instructions, and commercial invoices for outbound shipments and submit them to the appropriate departments.

Create a container list for each individual vessel line and communicate via email to Carriers to confirm the loading of all containers and proper documentation preparation.

Create and provide documents to customers, freight forwarders, and Store Manager for the release of outbound shipments.

Provide operational support of Depot Activities

Desired Skills & Experience:

Must have 2 years minimum national or international freight carrier experience (e.g. FedEx, UPS, DHL, etc.) or 2 years minimum experience working for a liner/steamship company (e.g. Crowley, Maersk, Seaboard, etc.).

Must be able to get Port clearance

Must have intermediate math and reading skills

Must have intermediate to advanced computer skills with a minimum typing ability of 45 words per minute

Strong time management with proven ability to manage deadlines and targets

Previous administrative experience in a warehouse environment a plus

Intermediate knowledge and ability to use MS Office programs like Excel, Word, and Outlook

Automated Export System (AES) experience preferred, but not mandatory

Post-secondary education with a focus on logistics or supply chain management (preferred)

Previous experience in an environment specializing in food export to the Caribbean is an asset (preferred)

Possess a passion to excel and provide excellent customer service to both internal and external customers, carriers, store personnel, and Management

Strong ability to communicate clearly and effectively both verbally and in writing to all levels of Management, both internally and externally.

Possess a strong attention to detail, maintaining a high level of efficiency and accuracy at all times

Demonstrate a high level of organization in all work duties

Proven team player

Able to work independently as needed with minimal direction

Strong problem solving skills

Ability to multi-task

Able to work in a fast paced environment

Ability to remain sitting for prolonged periods of time

Ability to work in an office environment in a warehouse setting

This is a production role with the volume of work changing week over week based on the number of containers inbound and outbound. The Depot Traffic Coordinator needs to have the capability of taking on surges in volumes seasonally and as our business reacts to market conditions.

There is basic supervision provided with the role largely operating independently through the week.

Positions will be advertised externally; however internal candidates will receive first consideration based on qualifications. NWC employees are encouraged to bring forward applications of external candidates that meet the qualifications of this position.

NOTE: If an existing employee is selected for a posted position they will be required to remain in that position a minimum of one year prior to applying for other posted positions unless authorized by their current supervisor. New employees to the company must also remain in their position a minimum of one year prior to applying for posted positions unless authorized by their supervisor. This position adheres to the Corporate Job Posting Guidelines.

A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.

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