Executive Assistant/office Manager

4 weeks ago

New York, United States Vida Shoes International Full time

Since 1973, Vida Shoes International, Inc. has been committed to becoming a global leader in the footwear industry. We are dedicated to designing, producing, and marketing quality branded footwear using our expansive worldwide resources. Our wealth of knowledge stems from the diversity of brands and successful products we have designed, produced and marketed year after year.

We are looking for an **Executive Assistant/Office Manager **reporting into the President. This person will be responsible for supporting the President on all day-to-day personal and business needs and assist with office management duties as needed. The ideal person will be a highly trusted, proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/she should have a hands-on approach, be extremely flexible and possess a keen sense of foresight, while maintaining confidences
related to high-level systems and operations in a secure and safe manner.

**Compensation: $70-95k**

**Key Responsibilities**:

- Coordinate domestic and international travel for both business and personal/family travel itineraries
- Manage and execute personal bookkeeping for the President including, cutting checks for President’s signature, all personal payable and receivables, tax documents, bank documents, investment documents, and other financial records
- Oversee and maintain family foundation charity bank account, check preparation, and excel chart
- Manage personal needs and purchases for the President and his family members
- Manage content and outflow of information to senior management as well as inflow of information from peer group and direct reports.
- Manage communication and act as liaison between the President, senior management, and employees
- Prepare reports as needed by the President by collecting and analyzing information
- Prepare presentations and data, as well as maintain files, records, and correspondence for meetings
- Perform administrative and office support, such as dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business and all business partners
- Execute planning of Company events, both internally and offsite when needed, including FFANY events & meetings
- Oversee housekeeping team, order supplies for housekeeping team, and enforce best practices and efficien
- Maintain office supplies inventory as needed
- Ad hoc project management

**Qualifications**:

- Minimum five years of administrative support experience, at least 3 years supporting a senior executive
- Experience and aptitude for working in a fast paced, high-energy environment.
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Flexible team player willing to do what it takes to get the job done, adaptable, and enjoys a challenge
- Ability to handle highly confidential information and keep company confidences
- Experience overseeing budgets and expenses
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Bachelor’s degree preferred, but not required

**_ Direct applicants only, no third-party staffing inquiries, please._**

**_ #Li-Onsite_

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