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Administrative Assistant

3 months ago

Blue Island, United States SURESTAFF Full time

SURESTAFF is immediately hiring an Administrative Assistant for a cement manufacturing company in Blue Island, IL. The premise of this role is providing efficient and accurate information to both internal and external customers by utilizing their knowledge of the company products.

SURESTAFF is invested in their team members All temp-to-hire employees are offered competitive compensation ($19-$20/hr) as well as a benefits package including health insurance (medical, dental, and vision).

Available shifts include:
Monday-Friday 8:30am-5:00pm

Administrative Assistant Duties and Responsibilities:

- Provide shipment documentation for customer pickups, and ensure shipment documents, and BOLs are transferred to headquarters for invoicing in a timely manner.
- Maintain shipment appointment schedule for incoming and outgoing deliveries, and ensure carrier appointments are updated based on inventory availability
- Receive orders for finished goods from CTS order desk personnel, track them in the Finished Goods inventory files, and advise availability based on inventory and outstanding orders.
- Maintain and distribute the FG inventory file each morning to the operations group for optimal decisions about transfers, production schedules, and shipments releases, including input from the QC lead about released/on hold product, and the plant manager about each day’s production and the next five days production forecast.
- Coordinate with shipping personnel to ensure documentation of incoming and outgoing shipments of additives or finished goods, tracked in the raw materials and finished goods inventory files.
- Maintain and keep clear the open order backlog including communication with the order desk on open orders waiting for pickup.

Administrative Assistant Requirements and Qualifications:

- A flexible, can-do attitude with customer orientation and strong dependability.
- Must have a sense of urgency, reliable, punctual, well-organized, and be a self-motivator who works well alone and with others.
- Previous customer service experience in manufacturing is a plus.
- Must have excellent computer skills, including Microsoft Office, with particular emphasis in Excel
- Strong organization and communication skills
- Detail-oriented with an ability to multi-task
- Ability to work independently and manage multiple projects

About SURESTAFF:
SURESTAFF is the leading provider of light industrial, logistics, general labor, skilled trades, manufacturing, and distribution labor in the Chicagoland area with 23 local branches. SURESTAFF is an Equal Opportunity Employer (EOE) and we follow CDC and Illinois Dept of Health guidelines for everyone’s safety and health.