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Chem - Storeroom Manager
4 months ago
The University of Virginia Department of Chemistry is committed and devoted to fostering a diverse and inclusive culture and environment. The primary goal of our faculty is to educate and train the next generation of chemists of all races, ethnicities, religions, genders, ages, sexual orientations, socioeconomic backgrounds, and those with disabilities. To help achieve this goal, the faculty strives to provide an environment that is free of bias and is focused on promoting the development and growth of all individuals. This commitment to excellence in inclusion applies to our entire community, including but not limited to undergraduate students, graduate students, postdoctoral fellows, research scientists, staff, and faculty. We recognize that our program is stronger and better positioned for growth when the members of our community reflect the composition and values of the larger population as a whole.
Inventory Line Managers oversee the receipt, distribution, organization, and management of inventory at warehouses or other storage facilities. They work independently and oversee other staff, focusing on time management, productivity, accuracy, efficiency within facilities, and maintenance of a highly organized and safe workplace. Inventory Line Managers operate according to established guidelines, adjusting policies or practices as needed to maintain efficiency and adhere to regulatory compliance guidelines. They hire and train other employees with input from senior leadership.
- Coordinate all department purchasing activities and serve as specialist and contact for all Chemistry Dept. personnel.
- Serve as department contact with all University vendors to provide best possible pricing and quality of supply purchases.
- Issue purchase orders, credit card orders and requisitions including equipment, services and conference lodging as well as related quotes and sole source justification forms.
- Reconcile purchasing card statement monthly and provide to fiscal technician.
- Review all purchase orders for accuracy of PTAO information and compliance with Cost accounting standards.
- Assist faculty and staff to schedule equipment service and maintenance contracts and issue related purchase orders.
- Research payment schedules with vendors and submit required documentation to expedite payments when necessary.
- Perform full range of supervisory functions which include developing work standards, initiating policies and procedures, conducting employee performance evaluations and performance management, interviewing, hiring, and training.
- Oversee inventory of the warehouse or storage facility, keeping accurate records regarding in-stock inventory and of items purchased by various users.
- Oversee shipping of all FedEx, UPS, and USPS items requiring freight service.
- Ensure the timely transfer of inventory to appropriate destinations.
- Secondary contact on service calls to Facilities Management for departmental maintenance issues.
- Assist with building security and verify entrance doors are operating properly.
- Back up key and card access to all buildings and lab keys. Process orders for replacement keys when necessary.
- Assist with completion of departmental capital asset inventory every two years of approximately 300+ items along with managing disposal of surplus property and coordination of delivery to UVA surplus.
- Coordinate and assist with the reconciliation of the Chemical inventory system.
- In addition to the above job responsibilities, other duties may be assigned.
MINIMUM REQUIREMENTS:
Education: High school diploma or equivalent. Bachelor’s Degree preferred.
**Experience**:
- At least 2 years of inventory experience. 4 years preferred.
- Working knowledge of Microsoft Excel and Microsoft Word is preferred
- Knowledge of Oracle purchasing Marketplace is preferred
- Experience with computerized inventory systems preferred
Licensure: None
The Storeroom Manager will report to Seth Matula, Department Finance and Administration Manager for the Chemistry Department.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers.
This position is located In Charlottesville, Virginia.
The anticipated start date is as soon as possible but preferable by June 15, 2024.
Anticipated Hiring Range: $65,000-70,000 commensurate with education and experience. This is an Exempt level, benefited position.
For more information on the benefits at UVA, visit hr.virginia.edu/benefits.
To Apply:
- CV or resume
- Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
