Construction Coordinator

1 month ago

New York, United States sweetgreen Full time

The Construction Coordinator is a key part of the store development team, working with the design, construction and facilities team to support our scale through vendor management, material research, project coordination and budget controls. This position will work closely with design managers and construction managers to help procure all Owner Supplied Materials (OSM) for new locations. The position is responsible for evaluating existing and finding new vendors and materials that will help the department scale to rapid growth. This position will support the Construction Managers with project coordination from pre-construction through Turnover. It is critical to have attention to detail, a knack for organization, and a collaborative attitude. He/she will work closely with the construction team to place and track purchase orders, source material samples, and provide local logístical support during the construction period of new locations. This position will report into the Store Development construction team, with high impact on store development lifecycles and capital budgets.

Core Responsibilities:
**New Restaurant Procurement**
- Order and organize all owner supplied materials (OSM) from drawings release, to site delivery for assigned projects.
- Working with Construction Documents to check responsibility schedules, finish schedules are accurate in bid documents. Also, verifying that material and equipment takeoffs done by vendors for accuracy.
- Work with designer, construction manager and/or general contractor to resolve problems associated with material availability, back orders, items not received, and/or damaged goods.
- Coordinate delivery of materials and equipment to construction sites.
- Identifying cost saving opportunities to ensure gaining the highest value per budget spent.
- Manage budget for Owner Supplied Materials (OSM) by working directly with the accounting team to cut Pos and track budget spent per project.

**Construction Coordination**
- Generate and send Items Ordered List to general contractor; proactively communicate updates/changes.
- Issue and track general contractor Work Authorizations/Contracts, Change Orders, Payment Applications and material RFQs.
- Work with general contractor to create Store Delivery Schedule, issue to team members and vendors as required.
- Review Invoices, identify/resolve billing discrepancies, provide approval to Accounts Payable, as needed.
- Participate in project schedule meetings and assist in date management. Track key milestone dates and communicate required information to internal and external team members, as needed.
- Assist construction manager as point of contact, when needed and as designated. Support project administrative needs including but not limited to maintaining project files, note-taking/meeting minutes, distribution of notes/meeting minutes, fielding of calls/questions.
- Work with construction managers to issue and monitor items on the Punch List checklist. Working with construction manager, maintains communication with cross functional team regarding progress.
- Collect Closeout Documents %26 distribute to the clinic to include but not limited to the following: As-built Drawings, Contact Sheets, Lien Waivers, Contractor Full Warranty, Subcontractor Warranties, Flame spread data for construction materials, Product Data, Test and Balance Report. Also include Life Safety Code Binder Documents: PM LSC Survey checklist, Furniture Flame Spread Data, Sample checklist logs (as needed)
- Lucernex Management - schedule changes, file + information management
- Assisting in special projects of operating store requests for additional equipment or renovation requests.
- Manage shop drawing review process and archive/library for projects. Ensure vendor drawings meet our specifications and that design managers and/or construction managers have reviewed and signed off on schedule.

About you:

- 3-5 years of experience in construction purchasing, preferably for a retailer or a general contractor.
- Experience with issuing purchase orders and vendor management.
- Ability to read and interpret construction documents.
- Strong oral, written and interpersonal communication skills
- Customer service aptitude and willingness to work as part of a team.
- Must be able to multi-task, to meet various deadlines and handle shifting project priorities.
- Avid negotiator with high sense of budget ownership.
- A self starter with the ability to work with mínimal supervision.
- Keen eye for details and finding errors.

Preferred Qualifications:

- Bachelor degree in construction management, interior design, architecture or business.
- In depth understanding of construction practices and detailing.
- Experience in the hospitality sector, preferably fast casual restaurant with kitchen equipment purchasing.
- Experience dealing with vendor legal agreements.

**What you'll get**:

- Highly competitive pay + bonus plan
- Three different medical plans to suit your

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