Office Administrator

1 week ago

Burbank, United States Builders FirstSource Full time

**PURPOSE**

Billing Specialist keeps a sharp eye on the important details, ensuring accurate and efficient billing. This dependable team member prepares bills and invoices, calculates sales tickets and charge slips, and verifies billing with the accounts receivable ledger. Responsible for performing a variety of general administrative and office operations support activities.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Assure timely billing of all and Special Billing Customers.
- Process Special billing orders.
- Investigate and verify all documentation is received to bill customers accurately.
- Maintain accurate and up to date files for all open and Special Billing projects.
- Make recommendations to improve quality of billing and delivery to customers for timely payment.
- Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.
- Identify and respond actively and with sensitivity to the needs of all customers.
- Participate as a team player in all phases of the organization.
- Open and responsive to change.
- Comply with all Company policies and procedures.
- Adhere to the Company’s safety standards and enforce safety regulations.
- Receives purchase orders and invoice customers for the Window Division.
- May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
- Prepares routine correspondence, office forms and/or other business related documents.
- Performs data entry/retrieval functions.
- Handles Incoming and Outgoing mail and interoffice communications.
- May perform office supply inventory and replenishment services.
- May arrange meetings and conferences; maintains calendars and makes travel reservations.
- Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
- Other duties may be assigned.

**SUPERVISORY RESPONSIBILITIES**

This job has no supervisory responsibilities.

**MINIMUM REQUIREMENTS**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. _

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

**COMPETENCIES**
- Customer service skills
- Good verbal and written communication skills
- Proficiency in Microsoft Office Suite

**WORK ENVIRONMENT / PHYSICAL ACTIVITY**
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
- May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

Pay: $19.00 - $21.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Ability to Relocate:

- Burbank, CA: Relocate before starting work (required)

Work Location: In person

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