Executive Assistant, Global Ny
2 months ago
**Applicants MUST submit a cover letter with resume to be considered.**:
- **Position expected to work onsite and hybrid consistent with New York State**
**BASIC FUNCTION**:
- Provide administrative support to the Global NY Department Head and Department Staff; Act as liaison between administrative/official, professional and support staff, ensure that information is adequately communicated in order to assist Global NY staff with the daily operational function of the office. Works as part of the project team for Trade Manager(s) as needed.
**WORK PERFORMED**:
- Create, organize and maintain the filing system for records, correspondence and other related materials. Review files periodically and screen for materials that can be disposed of according to file/document retention guidelines and materials that can be stored centrally.
- Screen and manage telephone calls in a professional and courteous manner, prioritization, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
- Coordinate and schedule internal and external meetings and events for Global NY staff, ensure that external visitors are greeted and escorted into and out of the office, reserve meeting rooms, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates, and make certain all necessary materials are available prior to meeting.
- Maintain VP’s calendar in connection to appointments, meetings, conference calls and trainings.
- Provide discreet handling of sensitive and confidential information.
- Prepare expense reports for VP in a timely manner, ensuring all required supporting documentation is included.
- Coordinate the Global NY office calendar, ensuring that meetings and events are recorded in advance; liaise with Global NY staff to obtain this information on a weekly basis.
- Maintain and track the Global NY Management Planning Calendar; send reminders to management and staff regarding deadlines.
- Provide administrative support for the State Trade Expansion Program (STEP) Grant and Global NY Grant Fund; create and maintain company files, both hard copy and in the Global NY CRM system.
- Check all invoices for accuracy and valid signatures prior to forwarding them to the department head for approvals.
- Under the direction of immediate supervisor, request temporary employees via memo to Human Resources Department for approval. Ensure temporary employee sign-in and out and attendance recorded on a daily basis.
- Complete special projects as directed by management. Such projects may include conducting research, briefs, events planning, etc.
- Maintains department supplies as necessary.
- Assist other support staff in the department or elsewhere in the Corporation as required.
**MINIMUM REQUIREMENTS**:
**Education Level required**: Must have High School diploma or equivalent; secretarial school graduate desirable.
**Experience required**: 5+ years of administrative/secretarial experience within a corporate office environment.
**Knowledge required**: Excellent communication skills - both written and verbal; excellent typing skills (60+ wpm); proficient in MS Office: Word, Excel and PowerPoint; excellent follow-up skills; able to handle correspondence; excellent organizational skills and time management ability; able to multi-task; ability to easily navigate and use databases.
-
Executive Assistant, Global Ad Sales
1 month ago
New York, United States Amazon Advertising LLC Full time2+ years of professional or military experience - Experience with executive level calendar management - Experience with domestic or international travel coordination The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the Ad Tech Sales & Services team. This role will support 2 leaders who oversee teams of 300+...
-
Legal Executive Assistant
1 month ago
New York, United States kay search group Full timeJob DescriptionJob DescriptionPosition: Legal Executive Assistant (Global Law Firm)Location: New York, NY (Hybrid WFH)Company: Globally Recognized AM 100 Law FirmComp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.Summary:A New York based Law Firm is actively seeking a Legal Executive Assistant. This...
-
Executive Assistant
2 weeks ago
New York, United States The Bank of New York Mellon Corporation Full timeExecutive Assistant, Business, Executive, Global, Assistant, Banking, Business Services
-
Executive Assistant to CFO
4 weeks ago
New York, United States S&P Global, Inc. Full timeExecutive Assistant to CFO The Impact: At S&P Global, the Executive Assistant will initially support the Interim Chief Financial Officer and once appointed, the CFO of S&P Global. This role is a critical member of the team, setting a high bar and rol Executive Assistant, Executive, Assistant, Communications, Officer, Benefits, Business Services
-
Global CFO
3 days ago
New York, United States Cornerstone Global Partners (CGP Group) Full timeJob Title: Global Chief Financial Officer (CFO)Location: New York, NYCompany Overview: Our customer is a leading global aesthetics company renowned for our innovative products and services that enhance beauty and wellness. Our company is at the forefront of the aesthetics industry, with a strong presence across multiple continents and a dedicated team of...
-
Executive Assistant
1 month ago
New York, United States HireTalent Full timeJob Title: Executive Assistant Location: New York, NY (Hybrid) Duration: 7 Months In this role, you will be responsible for overall operations for two executives and their teams in the B2B International Commerce organization at Client. Anticipating the needs of your executives, you will resolve operational and administrative issues before they arise....
-
Executive Assistant
4 weeks ago
New York, United States HireTalent Full timeJob Title: Executive Assistant Location: New York, NY (Hybrid) Duration: 7 Months In this role, you will be responsible for overall operations for two executives and their teams in the B2B International Commerce organization at Client. Anticipating the needs of your executives, you will resolve operational and administrative issues before they...
-
New York, United States Amazon.com, Inc. Full timeThe AWS Enterprise Support team is seeking a dedicated and customer-obsessed Executive Assistant to initially support two directors from the Strategic Industries teams, part of AWS Sales, Marketing, and Global Services (SMGS). The two leaders are cur Executive Assistant, Employee, Executive, Global, Customer Experience, Experience, Business Services
-
Executive Assistant to CFO
1 week ago
New York, United States S&P Global Full timeAbout the Role : Grade Level (for internal use): 09 The Role: Executive Assistant to CFO The Impact: At S&P Global, the Executive Assistant will initially support the Interim Chief Financial Officer and once appointed, the CFO of S&P Global. This role is a critical member of the team, setting a high bar and role-modeling our core values of...
-
Project Manager with Cash Management
2 weeks ago
New York, United States IT First Source Full timeProject Manager with (Cash Management & Global Banking) in - NJ/NYSkills :10+ experience as Project Manager and Business Analyst, PM / Agile certifiedExperience in Cash Management & Global BankingGeneral banking knowledge, general IT knowledgeConsulting experienceResponsibilities:Create Project Plans for prioritized projectsCreate & Deliver regular status...
-
Executive Assistant to CFO
4 days ago
New York, New York, United States S&P Global Full timeAbout the Role:Grade Level (for internal use):09The Role: Executive Assistant to CFOThe Impact:At S&P Global, the Executive Assistant will initially support the Interim Chief Financial Officer and once appointed, the CFO of S&P Global. This role is a critical member of the team, setting a high bar and role-modeling our core values of Discovery Partnership,...
-
Executive Assistant
2 weeks ago
New York, United States North Bridge Staffing Group Full timeTitle: Senior Executive AssistantCompany Overview: My client is a distinguished global market maker specializing in fixed income and equity products, renowned for its commitment to driving transaction cost efficiency and enhancing liquidity access for diverse clientele, including asset managers, banks, and hedge funds. Fueled by a culture of meritocracy and...
-
Executive Assistant
2 weeks ago
New York, United States North Bridge Staffing Group Full timeTitle: Senior Executive AssistantCompany Overview: My client is a distinguished global market maker specializing in fixed income and equity products, renowned for its commitment to driving transaction cost efficiency and enhancing liquidity access for diverse clientele, including asset managers, banks, and hedge funds. Fueled by a culture of meritocracy and...
-
Executive Assistant
2 weeks ago
New York, United States North Bridge Staffing Group Full timeTitle: Senior Executive AssistantCompany Overview: My client is a distinguished global market maker specializing in fixed income and equity products, renowned for its commitment to driving transaction cost efficiency and enhancing liquidity access for diverse clientele, including asset managers, banks, and hedge funds. Fueled by a culture of meritocracy and...
-
Executive Assistant to C-Suite Executive
7 days ago
New York, United States Career Group Full timeJob DescriptionJob DescriptionExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being...
-
New York, United States Career Group Full timeExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent,...
-
New York, United States Career Group Full timeExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent,...
-
New York, United States Career Group Full timeExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent,...
-
New York, United States Career Group Full timeExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent,...
-
New York, United States Career Group Full timeExecutive Assistant to C-Suite Executive – Global Investment FirmOne of the world’s leading investment firms is seeking a professional Executive Assistant with extensive C-Suite experience in global firms to support their esteemed C-Suite Executive. This EA must work well in a team-driven working group, along with being highly motivated, intelligent,...
